Administrative Officer cum Receptionist

Borr Drilling; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a competent Receptionist to manage incoming communications and administrative tasks. The ideal candidate will demonstrate exceptional organizational and customer service skills, along with at least two years of experience in a similar role. Responsibilities include managing visitor logs, scheduling meetings, and supporting HR functions in a professional and welcoming environment.

Benefits

Professional development opportunities

Friendly work environment

Qualifications

• At least 2 years of experience in a related field required.
• Meticulous and responsible with a professional demeanor.
• Fast learner with strong organizational skills.

Responsibilities

• Maintain records of incoming and outgoing mails and manage visitor logbooks.
• Schedule appointments and manage office supplies inventory.
• Support HR activities and ensure compliance with office procedures.

Skills

Organizational skills

Customer service

Time management

Initiativeness

Education

Diploma/Degree in Business Administration

Tools

Microsoft Office

Microsoft Outlook

Job description

Job Description

Receptionist Duties:

• Maintain proper record of incoming and outgoing mails
• Manage visitor logbooks
• Greet visitors, clients, and employees with a professional and friendly demeanor.
• Answer and direct incoming phone calls, emails, and queries promptly and accurately.
• Maintain a clean and welcoming reception area.
• Schedule and coordinate appointments, meetings, and meeting room bookings.

Administrative Duties:

• Handle data entry, filing, and document management, document transmittal form
• Keep track on birthday celebrations and send personalised email
• Manage office supplies inventory and place orders when necessary.
• Support HR activities, such as maintaining employee records and coordinating onboarding activities.
• Handle staff house check in and check out records and dormitory agreement.
• Arrange of cleaner’s schedule and ensure cleaner perform his duties.
• Ensure compliance with office procedures and company policies.
• Liaise with vendors and service providers for maintenance or repairs of our building
• Arrange with Logistics department for drivers to run errands
• Issuance of company items (pen, jacket, organiser etc)
• Other Ad-Hoc Duties.

Requirements

• Proficient in Microsoft Office and Microsoft Outlook email client
• Meticulous, Fast Learner, Initativeness, responsible, Strong organizational and time management skills.
• Customer service-oriented with a friendly and professional attitude.
• At least Diploma/Degree in Business administration or equivalent
• At least 2 years of experience in the related field is required for this position.