Administrative Officer/Coordinator

ZENITH FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore seeks a proactive Administrative Officer/Coordinator to support operations and project management. The role involves organizing documents, procurement assistance, and contributing to digital marketing efforts within a collaborative environment. No experience is necessary; fresh graduates are encouraged to apply and grow in a dynamic workplace with stable hours.

Benefits

Stable hours and healthy work-life balance

Hands-on learning

Growth opportunities

Qualifications

• Fresh graduates and career switchers welcome, positive attitude prioritized.
• Comfortable with Microsoft Office (Excel, Word, PowerPoint).
• Strong written communication skills.

Responsibilities

• Manage filing, document scanning, and maintaining digital record systems.
• Assist with purchasing, invoice verification, and grant applications.
• Support online presence and promotional activities.

Skills

Organization

Attention to Detail

Communication

Problem Solving

Multitasking

Tech-savvy

Job description

Job Title: Administrative Officer/Coordinator
Location: Aljunied Road (Near Mattar MRT)
Work Schedule: Monday–Friday, 9:00 AM–5:00 PM (1-hour lunch break)

Why Join Us?

We’re looking for a proactive and detail-oriented Administrative Officer/Coordinator to be the backbone of our operations. If you thrive in a fast-paced environment, enjoy variety in your work, and love keeping things running smoothly, this role is for you! You’ll work with a collaborative team, take on diverse responsibilities, and have the opportunity to grow your skills in administration, digital platforms, and business operations.

[Note: In compliance with TAFEP guidelines, we welcome all qualified candidates to apply. Singaporeans and PRs will be prioritized in line with workforce diversity goals.]

Your Impact:

As a key support to our team, you’ll ensure seamless day-to-day operations while contributing to projects that drive our company forward. Your role will include:

• Organizing & Streamlining: Manage filing, document scanning, uploading, and maintaining an efficient digital record system.
• Procurement & Finance Support: Assist with purchasing, invoice verification, supplier quotations, and grant applications to help maximize company resources.
• Digital & Marketing Assistance: Help maintain our online presence (website, product listings, social media) and support sales/promotional activities.
• Training & Compliance: Facilitate employee training registrations and handle government license applications/renewals.
• Client & Operations Coordination: Follow up on payments/documents, process orders, and assist with attendance tracking.
• Problem-Solving & Growth: Take on ad-hoc projects, identify process improvements, and contribute to team success.

What We’re Looking For:

No experience? No problem! We welcome fresh graduates and career switchers—what matters is your attitude.
A multitasking pro: You’re organized, meticulous, and love ticking tasks off your list.
Tech-savvy: Comfortable with Microsoft Office (Excel, Word, PowerPoint) and quick to learn new platforms.
A great communicator: Strong written skills and the ability to collaborate with teams and clients.
Independent yet team-oriented: You take initiative but thrive in a supportive environment.

Perks & Benefits:

• Stable hours with a healthy work-life balance (no weekends!).
• Hands-on learning in administration, digital tools, and business operations.
• Growth opportunities in a dynamic, team-oriented workplace.

Ready to Apply? Shortlisted candidates may complete a quick assessment to showcase their coordination and typing skills. Email [e-mail] or WhatsApp [phone] to apply.

[We are an equal-opportunity employer committed to fair employment practices. All qualified applicants will be considered regardless of race, age, or background.]