Administrative Manager

CU LINES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an experienced administrative professional to handle day-to-day operations, develop policies, and ensure compliance with regulations. The candidate should possess excellent communication skills, organizational abilities, and be proficient in Microsoft Office. This role supports office management and involves liaising with vendors, managing budgets, and coordinating logistics for business travel and events.

Qualifications

• A minimum of 8 years of relevant work experience is required.
• Must have excellent communication and customer service skills.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Responsible for day-to-day administrative functions.
• Develop and implement office policies and procedures.
• Ensure workplace safety and compliance with local regulations.

Skills

Communication

Interpersonal Skills

Organizational Skills

Time Management

Microsoft Office

Bilingual (English and Mandarin)

Education

Degree

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

• Responsible for the day-to-day admin functions.
• Develop and implement office policies and procedures for office activities.
• Maintain office budgets and tracking of costs.
• Support in the management of global offices’ administration when necessary.
• Plan, monitor and manage office and pantry procurement and expenses.
• Manage facility maintenance.
• Coordinate IT and administrative support for employees.
• Ensure workplace safety and compliance with local regulations.
• Manage courier and mail services.
• Manage verification and submission of admin invoices.
• Maintain administrative documentation, including data entry, filing, and record-keeping.
• Handle employee onboarding logistics arrangement, such as setting up of workstation, business card order, office access registration and preparation of office supplies.
• Handle planning and arrangement of corporate events and activities.
• Support in the planning and coordination of office renovation and other repairs.
• Provide administrative support for employee business travel and travel logistics for overseas visitors.
• Liaise with contractors, vendors and suppliers to address office related matters, such as office and equipment maintenance, cleaning services, renovation and plant maintenance.
• Manage corporate gift procurement, request and distribution.
• Execute and ensure the SOP for Business Visit are complied with.
• Handle the arrangement of meeting rooms and provide first level support for meeting room equipment. Ensure meeting rooms are clean, tidy and ready for meetings.
• Handle the logistics arrangement for business visitors.
• Handle restaurant reservation, sourcing and maintain restaurant records.
• Act as back up for the secretary when necessary.
• Any other tasks assigned by Reporting Officer or Management.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Possess a Degree.
• Minimum 8 years of relevant work experience.
• Well-groomed with a pleasant disposition.
• A team player with a good attitude and interpersonal skills.
• Excellent communication skills and able to provide good customer service.
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy
• Good organizational and time management skills.
• Effectively bilingual in both English and Mandarin (incumbent needs to frequently communicate with English/Chinese speaking associates both verbally and in writing).