Administrative Executive/ Senior Administrative Executive

Ministry of Education, Singapore (MOE); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A government agency in Singapore is seeking an Administrative Executive/Senior Administrative Executive to support finance and procurement work. The ideal candidate will manage budgeting, handle procurement, and assist with estate management. Relevant experience in finance and procurement is preferred, along with strong multi-tasking and teamwork skills. Proficiency in Microsoft Office is also necessary.

Qualifications

• Relevant training in finance, procurement and budgeting preferred.
• Good knowledge of government finance and procurement processes is advantageous.
• Meticulousness with strong multi-tasking abilities required.
• Ability to work independently in a fast-paced environment essential.

Responsibilities

• Manage budgeting and financial operations, including annual budgeting and payment processing.
• Sourcing suppliers and handling procurement as a Purchasing Officer.
• Provide support for estate management duties.
• Handle enquiries from public and internal stakeholders.

Skills

Finance management

Procurement processes

Customer service orientation

Teamwork

Microsoft Office proficiency

Job description

What The Role Is

As an Administrative Executive/ Senior Administrative Executive in the Umar Pulavar Tamil Language Centre (UPTLC), you will support the Centre Director to manage finance and procurement work, and provide assistance in the areas of personnel, estate management and general administration to ensure the UPTLC’s smooth operations.

What You Will Be Working On

• Manage budgeting and financial operations, which include annual budgeting, compilation of monthly financial reports, monitoring of accounts and budget utilisation and payment processing
• Manage the procurement of goods and services as a Purchasing Officer, which involves the sourcing of suppliers on the government procurement portal (GeBIZ), raising the invitation to quote (ITQ), issuance of direct orders/ purchase orders, liaising with contractors/ vendors and managing contracts
• Handle enquiries from public and internal stakeholders
• Provide support for estate management duties
  
  
  

What We Are Looking For

• Relevant training and/ or past working experience in finance, procurement and budgeting would be preferred
• Good knowledge and understanding of the government finance and procurement process and systems (e.g. NSF@Gov, GeBIZ) would be an advantage
• Meticulousness and ability to multi-task
• Ability to work well in teams as well as independently in a fast-paced environment
• Good customer-service orientation and people management skills
• Familiarity with Microsoft Office applications and comfortable with using IT systems
  
  
  

In general, applicants can expect to hear from us within 3 weeks of the close of the application window. In the event where we receive a high number of applications, applicants will receive an update on their status within 5 weeks of the close of the window.

As part of the processing of your application, you may be required to undergo a medical examination that will be fully paid by MOE. You will be provided with instructions regarding the medical examination.

Note: The medical examination is part of the selection process and does not indicate that you have been offered the appointment.

If you are facing issues submitting your application through the Careers@Gov portal, please contact us at [e-mail] for assistance.