Administrative Executive (Parttime)

Association of Women for Action And Research; Singapore; Hybrid; SGD 60,000 - 80,000; Part time

Job summary

A non-profit organisation based in Singapore is looking for a part-time Administrative Executive to support daily operations. The candidate will oversee office management, assist in HR processes, and ensure a smooth work environment. Required qualifications include a diploma and 2-3 years of administrative experience. The role offers a flexible hybrid work arrangement and opportunities for personal growth in a mission-driven team.

Benefits

Flexible hybrid work arrangements

Supportive team environment

Valuable experience in the non-profit sector

Qualifications

• 2-3 years of administrative experience, ideally in the non-profit sector.

Responsibilities

• Manage day-to-day office operations including correspondence.
• Organise and schedule meetings and events.
• Maintain filing systems and draft communications.
• Ensure compliance with health and safety regulations.
• Assist in recruitment and manage HR-related documents.

Skills

Organisational skills

Time-management skills

Proficiency in Microsoft Office

Written communication skills

Verbal communication skills

Problem-solving skills

Attention to detail

Education

Diploma in Business Administration or related field

Job description

AWARE is Singapore’s leading gender equality advocacy organisation. For nearly 40 years, we have worked to identify and eliminate gender barriers through research, advocacy, education, and support services, including the Sexual Assault Care Centre and Women’s Helpline.

We are looking for a highly organised, detail-orientated, and proactive administrative executive to support our daily operations. This role is critical in ensuring the smooth running of our office, assisting with HR processes, and maintaining an efficient and well-functioning work environment.

Job title: Administrative Executive (Part-time) (20 hours/week)

Working Hours : (Mon- Fri) afternoons 2-6pm
Reports to: Office Manager / Senior Management
Location: Hybrid (Singapore), 3-4 days in the office.
Salary: $1,500 - $1,700/month

Key Responsibilities

General Administration

• Oversee day-to-day office operations, including managing phone and email correspondence.
• Organise and schedule internal and external meetings, appointments, and events.
• Maintain electronic and physical filing systems, ensuring confidentiality and accuracy.
• Draft and manage internal and external communications, reports, and official documents.
• Support administrative tasks for ongoing projects and operational work.

Office & Facilities Management

• Ensure a safe and well-maintained office environment in compliance with health and safety regulations.
• Liaise with contractors and service providers for repairs, maintenance, and upgrades.
• Schedule and oversee routine maintenance activities, such as cleaning and electrical inspections.
• Manage office equipment and supplies, ensuring timely repairs or replacements.
• Coordinate with building management and external vendors on office facilities matters.

Human Resources & Employee Support

• Maintain and update employee records and HR databases.
• Assist in recruitment processes, including posting job advertisements, scheduling interviews, and conducting reference checks.
• Prepare HR-related documents such as contracts, promotion letters, and onboarding materials.
• Manage work pass applications and renewals, tracking expiration dates.
• Act as a point of contact for staff regarding administrative processes.
• Provide logistical support for team activities, meetings, and events.

Why Join Us?

• Be part of a mission-driven organisation that actively pushes for gender equality and social change.
• Work in a supportive and inclusive team environment.
• Flexible hybrid work arrangements.
Gain valuable experience in the non-profit sector while contributing to meaningful impact

Who We Are Looking For

Qualifications & Experience

• Diploma in Business Administration, Nonprofit Management, or a related field.
• 2-3 years of administrative experience, ideally within the non-profit, charity, or social sector.

Skills & Competencies

• Strong organisational and time-management skills, with the ability to handle multiple responsibilities effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and administrative tools.
• Excellent written and verbal communication skills.
• A proactive problem-solver with strong attention to detail.
• Ability to work independently and as part of a collaborative team.

Personal Attributes

• Commitment to AWARE’s mission and values, with an interest in social justice and gender equality.
• Reliable, trustworthy, and able to handle sensitive information with discretion.
• A positive and adaptable approach to work, with a willingness to learn.

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Please note that, due to the large number of applications, only shortlisted applicants will be contacted for an interview. If you have any questions about this position, please email [e-mail].