Administrative Executive (Part time)

SFIC INSTITUTE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

SFIC Institute Pte. Ltd. is looking for a motivated Part Time Administrative Executive to join their team. The role involves supporting various teams in managing enrolment processes and administrative tasks essential for government funding and office management. Ideal candidates will have an A Level or diploma, strong communication skills, and proficiency in Microsoft Office. This position offers a collaborative and supportive environment to grow your administrative capabilities.

Benefits

Collaborative and supportive work environment

Qualifications

• A Level, Diploma or above preferred.
• Familiarity with government portals and funding systems is advantageous.
• Ability to manage multiple tasks under pressure.

Responsibilities

• Process training registrations and manage email communications.
• Support trainers during training and conduct end-of-assessment administration.
• Implement filing and office procedures efficiently.

Skills

Communication skills

Interpersonal skills

Organisational skills

Attention to detail

Proactive attitude

Education

A Level, Diploma or above

Tools

Microsoft Office Suite

TPGateway

Training Management System (TMS)

Job description

Job overview

We are seeking a motivated and enthusiastic Part Time Administrative Executive to join our growing team. The Administrative Executive will support the sales, training, and quality teams in enrolling students in classes and managing administrative tasks related to government funding, as well as office administration job.

Key Responsibilities

• Processing of training registrations, updates to registrations and checking of eligibility criteria for program and/or funding admissions
• Liaise with trainees on training confirmation and approvals for funding eligibility
• Provide post-training administration, such as collation of training and assessment records
• Manage learner database
• Manage learners’ emails
• Support the trainer on training days
• Prepare reports for feedback and evaluation sessions
• Conduct end-of-assessment administration and documentation
• Implement appropriate filing, storage and associated office procedures
• Manage trainer and learner materials
• Administer TPGateway and Training Management System
• Responsible for Public Run Classes
• Any other duties as assigned by the superiors.

Requirements:

• A Level, Diploma or above.
• Familiarity with government portals and systems such as TMS and TPG is a significant advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills, with the ability to interact effectively with students and colleagues..
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and work effectively under pressure.
• A proactive and service-oriented attitude.

What We Offer

• A collaborative and supportive work environment.