Administrative Executive/Officer

Thye Hua Kwan Moral Charities; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a dedicated administrative support professional to assist in their Early Intervention Programme. This role involves a variety of administrative tasks, including maintaining records, preparing reports, and liaising with parents and preschools. The ideal candidate will possess strong organizational skills, be meticulous in their work, and have a good understanding of diverse cultures. This position offers an opportunity to contribute to the development of children with learning needs, making a meaningful impact in their educational journey.

Qualifications

• Minimally O levels with extensive working experience or A Levels.
• 1 to 3 years of experience in Social Service Agencies preferred.

Responsibilities

• Perform administrative duties including answering calls and filing documents.
• Maintain accurate records and prepare reports for governing agencies.
• Assist with audit preparations and follow up with parents and preschools.

Skills

Administrative Skills

Communication Skills

Teamwork

Time Management

Cultural Awareness

Education

O Levels

A Levels

Tools

MS Office Applications

Job description

Responsibilities

The Early Intervention Programme for Infants & Children (EIPIC) division helps equip children with motor, communication, social, self-help and cognitive skills. THK Development Support and Learning Support Programme (THK DS-LS) is a community-based intervention programme for K1 and K2 children with mild learning needs. We provide short-term support to children in their preschools in order to optimise their learning as well as increase their participation and integration in daily classroom activities and routines.

Reports to the Senior Social Worker, and/or DS-LS Programme Manager.

Job Description:

• Work onsite to perform administrative duties such as answering phone calls, mailing and filing of documents, and collection of school fees.
• Assisting in the compilation and verification of attendance records for billing purposes.
• Participate and preparing for case notes for Case Filter Meetings, take notes and maintain good record keeping
• Maintain accurate records, prepare reports for governing agencies, collate information and submit government means-test applications
• Performing the necessary updates on SSNET (e.g enrolments, discharge/graduations)
• Follow up with parents, hospitals and preschools on necessary documents for submission. This may include travelling to different preschools in the Central and Central-South region of Singapore
• Assist with audit preparations such as checking of files
• Ad-hoc duties as assigned by supervisor

Qualifications

• Minimally O levels, with extensive years of working experience / A Levels
• 1 to 3 years of experience working in SSAs preferred, fresh graduates may apply

Other Information

• Proficient in MS Office Applications (Word, Excel, Powerpoint)
• Team player, meticulous and have good administrative skills
• Able to work independently
• Able to meet deadlines on a tight schedule
• Have some understanding of the diverse cultures and races