Administrative Executive (Nursing Administration)

The Role

Provide secretarial services to the Director of Nursing (DON) and support the Nursing Administration Department in an administrative capacity.

Responsibilities

• Manage Director of Nursing’s calendar

• Schedule and coordinate meetings

• Handle all correspondence/documents for approval/dissemination and follow up

• Handle communication/enquiries/requests for information

• Coordinate, despatch and file HR documents (resignation, transfer requests, contact reports, etc)

• Coordinate, circulate, update and file nursing documents (e.g. Senior Nurse Leaders’ rosters/annual leave, Nursing Quality Assurance minutes)

• Take minute for daily nursing huddle and monthly meeting

• Track all action items arising from meetings

• Assist nursing leaders in coordinating

• Comply with Personal Data Protection Act (PDPA)

• Manage general office administration

• To perform any related duties as assigned or requested by DON

• Co-ordinate, circulate, update and filing nursing documents

Requirements

• Diploma (or equivalent) in Administration or Healthcare

• At least 5 years secretarial working experience

• Proficient in minutes writing

• Good interpersonal and communication skills

• People-oriented, flexible, adaptable and positive work attitude