Administrative Executive (Logistics)

Mitsubishi Electric Asia Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading technology company in Singapore is seeking an individual for a logistics and operations support role. The position requires overseeing logistics compliance, coordinating operational processes, and providing executive support. Candidates should have a degree in Business Administration or Logistics Management and 2 years of relevant experience. Strong organizational and communication skills are essential for this dynamic environment.

Qualifications

• 2 years of experience in an administrative or logistics support role.
• Experience in managing events is advantageous.
• Proven ability to interact effectively with various stakeholders.

Responsibilities

• Oversee the receipt of non-commercial goods and ensure compliance.
• Support operational processes and manage cross-functional projects.
• Coordinate supply chain aspects including inventory and distribution logistics.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Problem-solving

Education

Diploma / Degree in Business Administration or Logistics Management

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Responsibilities

• Logistics & Compliance: Oversee the receipt of non-commercial goods, ensuring proper verification and documentation compliance in accordance with company policies.

• Operational Coordination: Support initiatives by coordinating operational processes, supervising logistics, assisting branch operations, and managing cross-functional projects.

• Supply Chain Oversight: Coordinate key aspects of the supply chain, including inventory management, local distribution logistics, warehousing, and customs processes.

• Executive & Administrative Support: Deliver high-level support to department leadership and assist in the coordination of overseas operations and regular international meetings.

• Meeting & Planning Support: Organize and schedule meetings with Business Units. Prepare meeting agendas, document discussions, and consolidate data to support strategic planning.

• Project Management: Facilitate weekly and monthly progress meetings, track project timelines, and ensure alignment across departments.

• Corporate Events & Visits: Plan and manage internal meetings, and provide logistical support for corporate visitors and company events.

Requirements

• Diploma / Degree in Business Administration, Logistics Management or relevant business disciplines.

• 2 years of experience in an administrative or logistics support role

• Experience in managing events would be added advantageous.

• Strong organizational and time management skills, with the ability to prioritize tasks and work to deadlines

• Excellent communication and interpersonal skills, with the ability to interact effectively with various stakeholders

• Proficiency in using Microsoft Office suite, particularly Excel, Word, and Outlook

• A keen eye for detail and a commitment to maintaining accurate records

• A proactive and problem-solving mindset, with the ability to work independently and as part of a team