Administrative Executive cum Receptionist

RGS ReproGraphic Solutions Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A printing company in Singapore is looking for a highly organized administrative executive cum receptionist. The role involves managing front desk operations, supporting daily activities, and handling customer interactions. Candidates should have 2+ years of experience, strong organizational skills, and proficiency in Microsoft Outlook. A friendly attitude and good communication are essential.

Qualifications

• At least 2 years of experience in reception or administrative support.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.

Responsibilities

• Greet and assist visitors effectively.
• Answer and direct incoming calls and emails.
• Provide administrative support to production managers.

Skills

Organizational skills

Multitasking ability

Communication skills

Interpersonal skills

Tools

Microsoft Outlook

Job description

Overview

We are seeking a highly organized and friendly administrative executive cum receptionist to join our printing company. The ideal candidate will have at least 2 years of experience in office management, interfacing with customers and a strong ability to multitask. This person will be responsible for managing front desk operations, coordinating office administration tasks, and supporting daily business activities to ensure smooth operations.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming calls and emails properly and promptly.
• Handle incoming and outgoing mail, courier deliveries, packages, and documents.
• Monitor production inventory and coordinate timely replenishment.
• Liaise with vendors and service providers for repairing or maintenance work of office equipment and facilities.
• Provide administrative support to the production managers.
• Assist in invoicing and other simple finance related work.
• Assist in updating customers about the status of their orders.
• Handle ad-hoc tasks assigned.

Requirements

• At least 2 years of experience in reception, administrative support or a similar role.
• Strong organizational and multitasking abilities and able to prioritize tasks effectively with attention to detail and accuracy.
• Good communication and interpersonal skills. Proficiency in Mandarin is a plus for communicating with Chinese customers.
• Familiar with office equipment and software, proficient in using Microsoft Outlook.
• Positive attitude and friendly personality.