Administrative Executive Cum Accounts

JOBLINK PERSONNEL SERVICES; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore is looking for an experienced Executive Administrative Assistant. You will manage communication between executives and clients, process payments, handle confidential information, and maintain office operations efficiently. The ideal candidate should have over 2 years of relevant experience and proficiency in MS Office, with strong planning and time management skills. This is an essential role that requires multitasking and discretion.

Qualifications

• Minimum 2 years experience as an Executive Administrative Assistant or Senior Executive Assistant.
• Full knowledge of office management systems and procedures.
• Ability to stay calm and on-task in high-stress situations.

Responsibilities

• Serve as the primary point of contact between executives and clients.
• Process payments and handle inquiries from suppliers.
• Maintain a corporate calendar of events, holidays, and appointments.

Skills

Proficiency in English

Planning skills

Time management

Basic bookkeeping and math skills

Discretion with confidential information

Ability to multitask

Tools

MS Office

Job description

Administrative Executive Duties and Responsibilities

• Assume the role as the primary point of contact between the executives and internal/external clients
• Process payments to suppliers and handle suppliers’ inquiries for any payment-related matters
• Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Handle requests, feedback, and queries quickly and professionally
• Take dictation and meeting minutes, accurately enter notes, and distribute
• Monitor office supply levels; reorder when appropriate
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Produce professional-quality reports, presentations, and briefs
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Delegate tasks as appropriate to other members of the team
• GST filling
• Worker salary calculations
• Apply worker's entry permit to the construction site.

Administrative Executive Requirements and Qualifications

• Minimum 2 years experience as an Executive Administrative Assistant, Senior Executive Assistant or in another secretarial position
• Full knowledge of office management systems and procedures
• Basic bookkeeping and math skills
• Proficiency in English
• Exemplary planning and time management skills
• Ability to stay calm and on-task in high-stress situations
• Current in today’s office technology, and computer software including MS Office
• Ability to multitask and prioritize daily workload
• High-level verbal and written communication skills
• Discretion with personal and confidential information