Administrative Executive, CEO Office

Apex Harmony Lodge; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading nursing home in Singapore seeks a detail-oriented Administrative Executive to support the CEO with meticulous organizational and administrative tasks. Key responsibilities include managing calendars, organizing meetings, and facilitating effective internal communication. The role requires at least 3 years' experience, strong organizational skills, and proficiency in Microsoft Office. Candidates must be Singapore Citizens or Permanent Residents.

Qualifications

• At least 3 years of experience in an administrative or executive assistant role.
• Fluency in English; proficiency in additional languages is a plus.

Responsibilities

• Manage the CEO’s calendars, scheduling meetings and travel arrangements.
• Coordinate and schedule meetings, conferences, and events.
• Assist in the implementation of organizational development initiatives.

Skills

Organizational Skills

Communication

Interpersonal Skills

Proficiency in Microsoft Office Suite

Time Management

Education

Bachelor’s degree or equivalent work experience

Job description

Apex Harmony Lodge (AHL) is a 210-bed nursing home focused on providing dedicated care for individuals with dementia. We are seeking a proactive and detailed-oriented Administrative Executive to provide comprehensive administrative support to the CEO. This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

Executive Support

• Manage the CEO’s calendars, scheduling meetings, appointments, and travel arrangements.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Prepare and organize documents for meetings, ensuring accuracy and professionalism.
• Act as the primary point of contact between the executives and internal/external stakeholders.
• Screen phone calls, emails, and other communications, responding/redirecting as appropriate.
• Facilitate effective communication between the executives and various departments, ensuring alignment with strategic priorities.
• Organize and manage internal communication platforms to promote transparency and engagement across the organization.

Meeting & Event Coordination

• Coordinate and schedule meetings, conferences, and events, ensuring all resources are available.
• Take meeting minutes, follow up on action items, and ensure timely completion of tasks.
• Assist in organizing company events and initiatives, ensuring successful execution and timely delivery.

Organisation Enablement Support

• Assist in the implementation of organizational development initiatives, including training programs and performance management systems.
• Coordinate with HR and other departments to ensure alignment of organizational strategies.
• Support change management processes and assist in fostering a positive organizational culture.

Confidentiality & Discretion

• Handle sensitive information with the utmost discretion and professionalism.
• Maintain confidentiality in all aspects of the role, exercising tact and judgment.

Requirements:

• Bachelor’s degree or equivalent work experience.
• At least 3 years of experience in an administrative or executive assistant role, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Ability to work independently and as part of a team in a fast-paced environment.
• Demonstrated ability to handle multiple projects simultaneously and meet deadlines.
• Fluency in English; proficiency in additional languages is a plus

Only Singapore Citizens and Permanent Residents will be considered.

All applications will be treated in strict confidentiality. We regret that only shortlisted candidates will be notified.

Submit your resume [e-mail] apply today!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

• Industries

  Nursing Homes and Residential Care Facilities

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