Administrative Executive (Business Support)

AVALLIS FINANCIAL PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player in Singapore seeks a dedicated administrative professional to support its investment management operations. This role involves assisting in the setup of funds, onboarding clients, and ensuring accurate data management. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a willingness to learn in a collaborative environment. Join a forward-thinking firm where your contributions will directly impact client satisfaction and operational efficiency. This is an exciting opportunity for those looking to grow in the investment management field.

Qualifications

• Minimum 2-3 years of administrative experience in a business support role.
• Excellent written and verbal communication skills required.

Responsibilities

• Assist in the set-up of sub-funds and onboarding of VCC clients.
• Coordinate processes for smooth onboarding and prepare reports for management.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Time Management

Microsoft Office Proficiency

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Avallis Investments is a Singapore-based External Asset Management (EAM) or Independent Asset Management (IAM) firm, holding Capital Markets Services License (CMS) regulated by the Monetary Authority of Singapore. We offer private banking, customised portfolio management, fund management, family legacy & succession planning solutions to HNW / UHNW / FAMILY OFFICE / INSTITUTIONAL clients and investors.

Job Responsibilities:

VCC

Fund Set-up

• Assist in the set-up of sub-funds.

• Liaison for external service providers (fund administrator, legal advisors, auditors, Corporate Secretary etc)

Operational Support

• Assist in the onboarding of VCC clients; ensure investor records are kept up to date.

• Assist in the subscription and redemption process.

• Ensure timely transfer of funds between the cash and brokerage accounts.

EAM

Operational Support

• Assist RMs in the onboarding process.

• Coordinate internal and external processes to ensure a smooth onboarding.

• Assist RMs in preparing documents for clients.

• Ensure client data is kept up to date.

• Assist in organising client meetings, and the preparation of necessary documents.

• Assist in the preparation of reports for Management.

• Prepare retrocession reports.

• Organise data for MAS reporting.

Job Requirements:

· Minimum Diploma in Business Administration or a related field

· Minimum 2-3 years of administrative experience, preferably in a business support or executive administrative role

· Excellent written and verbal communication skills

· Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines

· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

· Ability to work collaboratively in a team environment

· A willingness to learn and grow in the investment management field

· Only Singaporeans and Singapore Permanent Residents can apply