Administrative Executive / Admin Lead

Rikvin Singapore (An In.Corp Group Business Site); Singapore; On-site; SGD 38,000 - 50,000; Full time

Job summary

A leading regional business in Singapore is seeking an experienced Administrative Executive to manage office operations and provide executive support. This role involves handling scheduling, travel arrangements, and maintaining compliance records. Ideal candidates have 3+ years in administration, are detail-oriented, and able to work under pressure. Bilingual in Mandarin and English is preferred, offering a chance for significant impact within a listed company environment.

Qualifications

• At least 3 years of experience in administration or office management.
• Ability to handle multiple priorities under pressure.
• Comfortable interfacing with both internal teams and external stakeholders.

Responsibilities

• Manage office operations, tenancy agreements, and service providers.
• Provide administrative support to management, including scheduling.
• Arrange travel logistics for employees and executives.
• Maintain accurate records and statutory submissions.
• Manage vendor contracts and support finance processes.
• Liaise with IT for equipment setup and onboarding.
• Organize internal events and support communications.

Skills

Organized

Detail-oriented

Bilingual (Mandarin and English)

Proficient in Microsoft 365

Service-oriented

Job description

Our client is a publicly listed group with regional operations, looking for an energetic Administrative Executive (or Admin Lead, depending on experience) to be the backbone of their Singapore office. This is a role for someone who thrives on variety. From running the office, to supporting senior leaders, to keeping operations tight and compliant.

Why This Role Matters

You’ll be the go-to person for administration and business support, keeping the company’s engine running behind the scenes. Beyond day-to-day coordination, you’ll get exposure to senior leadership, regulatory processes, and corporate-level projects.

What You’ll Do

• Office & Facilities: Manage tenancy agreements, coordinate service providers (cleaning, air-con, pest control), and ensure smooth office operations.
• Executive Support: Provide admin support to management, handle scheduling, visitor hosting, and confidential documents; oversee expense claims.
• Travel & Logistics: Arrange flights, hotels, ground transport, and itineraries for employees and executives.
• Documentation & Compliance: Maintain accurate records, licences, and statutory submissions in line with corporate requirements.
• Vendors & Finance Flows: Manage vendor contracts, collect invoices, and support PO/AP processes with Finance.
• IT & Access: Liaise with IT for equipment setup, access rights, and onboarding/offboarding checklists.
• Events & Comms: Organise internal events, launches, and team-building activities; draft announcements and support internal communications.
• Bilingual Support: Translate between Mandarin and English for documents, contracts, and meeting materials when required.

What You Bring

• At least 3 years of experience in administration, office management, or executive support (senior candidates may be considered for Admin Lead).
• Organized, detail-oriented, and able to handle multiple priorities under pressure.
• Proficient in Microsoft 365 and collaboration tools, with the curiosity to pick up new systems quickly.
• Service-oriented, discreet, and comfortable interfacing with both internal teams and external stakeholders.
• This is a chance to step into a role with broad exposure. From boardrooms to back-end operations and make a real impact in a listed company environment.

All recruitment-related services are carried out exclusively through Rikvin Pte Ltd, which is a wholly owned subsidiary of In.Corp Global Pte Ltd. and the holder of a valid MOM Employment Agency (EA) License: 11C3030/R1440705