Administrative Executive (5 days per week)

ELEC-PRO TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Admin Executive to support daily operations and manage invoicing and purchasing tasks. The ideal candidate will have a Higher Nitec or Diploma, strong analytical skills, and proficiency in Excel. This role requires a proactive team player who can efficiently multi-task and maintain effective communication within the organization.

Qualifications

• Higher Nitec or Diploma in any discipline required.
• Knowledge of Excel and data management software is essential.
• Strong analytical skills and ability to multi-task efficiently.

Responsibilities

• Manage daily office operations and provide administrative support.
• Review and verify invoices and coordinate with finance.
• Procure office supplies and maintain relationships with vendors.

Skills

Knowledge of Excel

Data management software

Analytical skills

Team player

Multi-tasking

Innovative

Proactive

Education

Higher Nitec or Diploma in any discipline

Job description

Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for

Admin Executive ( 5 days per week )

Responsibilities:

General Administration:

• Manage daily office operations and provide administrative support to staff.
• Organize and maintain filing systems, both electronic and paper based.

Invoice Management:

• Review and verify the accuracy of invoices and payment requests.
• Coordinate with the finance department to ensure timely processing of invoices.
• Maintain records of all financial transactions and documentation.

Purchasing:

• Procure office supplies and equipment as needed, ensuring cost-effectiveness.
• Establish and maintain relationships with vendors and suppliers.
• Monitor inventory levels and reorder supplies when necessary.

Asset Tracking:

• Maintain an updated inventory of office assets, including furniture, equipment, and technology.
• Track asset usage and ensure proper maintenance and care.

Information Dissemination:

• Act as a point of contact for internal communication, distributing information to staff as needed.
• Prepare and distribute company-wide announcements, memos, and reports.
Assist in onboarding new employees by providing necessary information and resources

Requirements:

• Higher Nitec or Diploma in any discipline
• Knowledge of Excel and other data management software
• Technical background and/or Services background to support the customer requirement
• Team player and able to multi-task efficiently
• Self-starter and result-oriented with strong analytical skills
• Innovative and proactive.