Administrative Executive

Singapore Land Group; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading company in building management is seeking an Admin Executive for West Mall to perform various administrative functions. Responsibilities include managing records, assisting with tender processes, and coordinating events. Candidates should possess a Diploma in Business and at least three years of relevant experience.

Qualifications

• At least 3 years of working experience in administrative support.
• Experience in operations/retail industry is an advantage.
• Able to work independently and collaboratively.

Responsibilities

• Perform administrative duties such as filing and managing courier services.
• Administer Car Park System and assist in tender processes.
• Coordinate department events and communication.

Skills

Written communication

Verbal communication

Organizational skills

Resourcefulness

Attention to detail

Education

Diploma in Business or equivalent

Tools

MS Office

Job description

Job Description and Responsibilities of Admin Executive – West Mall

1. Report to Manager, Building Management Services

2. Perform administrative duties such as filing, managing courier service, preparing Contractual Letter of Awards

3. Administer Car Park System and Season Parking Applications

4. Assist in the administration of tender processes and records

5. Assist in essential documents and certifications for Permit-To-Work approvals.

6. Administer Purchased Request (PRs), Work/Sales Orders and Invoices

7. Coordinate meetings, recording and circulation of meeting minutes

8. Upkeep of Tenant’s Emergency Contact List and Ensure the maintenance of Tenancy filing and digital data records

9. Manage West Mall’s BMS Digital Filing Architecture and records, keeping track of the expiry of term contract, licenses and insurances and the tracking of timely record of utility and revenue data

10. Monitor monthly procurement documentation and update budget tracking records.

11. Organize and coordinate department events such as Bi-annual Team Bonding lunch, annual Vendor Appreciate Lunch etc

12. Assist in the communication of tenancy circulars for Fire Evacuation Exercise, building events, etc

13. Any other duties that are assigned by the company from time to time

Job Requirements

• Diploma in Business or equivalent

• At least 3 years of working experience in administrative support (experience in operations/retail industry will be an added advantage)

• Well versed in MS Office applications

• Resourceful, meticulous and organised

• Good written and verbal communication skills

• Able to work independently and collaboratively as part of a team

We would prefer for interested candidates to apply directly through our Career portal at https://singland.darwinbox.com/ms/candidate/careers for a faster and more streamlined application process. Thank you.

Singapore Land Group Limited does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee shall be paid in the event a candidate is hired by our Company where no pre-existing agreement is in place.