Administrative Executive

Aspri HR Services LLP; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking a proactive and detail-oriented Admin Executive. This role involves supporting daily operations, managing visitor interactions, maintaining office supplies, and ensuring compliance with health and safety standards. Candidates should possess strong organizational skills and at least 2 years of relevant experience.

Qualifications

• Minimum GCE 'O' Levels / Diploma in Business Administration or equivalent required.
• At least 2 years of relevant experience needed.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Greet and assist walk-in visitors; handle incoming calls and enquiries.
• Maintain Fixed Assets Register and inventory records.
• Ensure office equipment is serviced and well-maintained.

Skills

Communication

Organization

Time Management

Education

GCE 'O' Levels / Diploma in Business Administration

Tools

Microsoft Office

Job description

We’re looking for a detail-oriented and proactive Admin Executive to support our daily operations and ensure everything runs smoothly behind the scenes. If you thrive in a fast-paced environment and enjoy being the backbone of an efficient office, we’d love to meet you.

Key Responsibilities:

• Greet and attend to walk-in visitors; handle incoming calls and enquiries professionally.

• Maintain and manage the Fixed Assets Register and inventory records accurately.

• Ensure all office equipment is regularly serviced and well-maintained.

• Keep filing systems well-organized, and ensure confidential documents are properly filed, stored, and archived.

• Handle all inbound and outbound mail, including local and international courier arrangements.

• Coordinate the delivery and collection of documents to/from embassies and clients.

• Monitor office and pantry supply levels; place orders for replenishment when necessary.

• Oversee office facility maintenance and ensure compliance with health and safety standards.

• Provide administrative support for the document legalization process.

What We’re Looking For:

• Minimum GCE ‘O’ Levels / Diploma in Business Administration or equivalent

• At least 2 years of relevant experience

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Strong communication and organizational skills

• Able to work independently and as part of a team

• Good time management