Administrative Executive

TTBH PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A company in Singapore is seeking a candidate for operations and administrative support roles. Responsibilities include issuing invoices, managing procurement, handling customer enquiries, and supporting marketing operations. The ideal candidate has a diploma in business management, strong organizational skills, and proficiency in Microsoft Office. This role is essential for ensuring the smooth functioning of business processes.

Responsibilities

• Issue invoices, delivery orders (DOs), and purchase orders (POs).
• Use and maintain proficiency in AutoCount.
• Manage procurement activities.
• Respond to customer enquiries and handle complaints.
• Responsible for stock inventory control and data entry.
• Handling staff claims.
• Managing petty cash claims.
• Coordinating manager’s travel plans.
• Acquire product knowledge.
• Travel occasionally to support exhibitions or client events.
• Coordinate and assist with product demo video production.
• Liaise with the creative agency for related deliverables.
• Update and maintain content on the company website.
• Coordinate design and production of marketing materials.

Skills

Ability to work independently and take initiative

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Education

Diploma in Business Management or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

AutoCount

Job description

Soft Skills

• Ability to work independently and take initiative

Operations

• Issue invoices, delivery orders (DOs), and purchase orders (POs)
• Use and maintain proficiency in AutoCount
• Manage procurement activities
• Respond to customer enquiries and handle complaints
• Responsible for stock inventory control and data entry

Administrative Support

• Handling staff claims
• Managing petty cash claims
• Coordinating manager’s travel plans

Sales Support

• Acquire product knowledge
• Travel occasionally to support exhibitions or client events

Product Coordination

• Coordinate and assist with product demo video production
• Liaise with the creative agency for related deliverables

Marketing Coordination

• Update and maintain content on the company website
• Coordinate design and production of marketing materials, including exhibition posters and promotional flyers

Minimum Requirements:

• Diploma in Business Management or equivalent
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent communication and interpersonal abilities