Administrative Executive

Soilbuild Group Holdings Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A leading company in the real estate sector is seeking an Administrative Support Specialist to assist the marketing and leasing team. This role involves managing contracts, coordinating marketing activities, and providing general administrative support to ensure smooth operations. Candidates should have relevant qualifications and at least 3 years of experience in administrative roles, particularly within the leasing industry.

Qualifications

• Minimum 3 years of experience in administrative support functions.
• Familiarity with the real estate or leasing industry is advantageous.
• Capable of working independently and within a team.

Responsibilities

• Provide administrative support to the marketing & leasing team.
• Assist in marketing, sales, and leasing activities.
• Manning the hotline for sales and marketing inquiries.

Skills

Administrative Support

Teamwork

Communication

Marketing Coordination

Database Management

Education

ITE or Diploma or equivalent qualification

Tools

Microsoft Office

Job description

Responsibilities

• Provide administrative support to the marketing & leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.

• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.

• Assist in all marketing, sales and leasing activities including online and social media platforms.

• Follow up on contractual documents, mass mailing letters & reminders as well as preparation of progress reports.

• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues.

• To provide centralized administrative function /support to ensure smooth operations of the company such as ordering of get-well baskets and/or wreath for employees or their families, handling of petty cash submissions, manage & execute travels and hotel arrangements as well as name card ordering and stationery requisitions.

• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.

• Any other ad hoc administrative duties including assignments given by immediate supervisor.

Requirements

• Candidate must possess at least ITE or Diploma or equivalent qualification.

• Able to work independently as well as with a team.

• Minimum 3 years of experience in administrative support functions and/or lease administrative experience in the real estate or leasing industry would be an advantage.

• Knowledge in Microsoft office (e.g Words, Excel & Powerpoint) is a prerequisite.