Administrative Executive

Singapore Land Group Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in leasing and non-residential real estate is seeking an Admin Executive for West Mall. The role involves administrative support, managing procurement documentation, and coordinating departmental events. Candidates should have a diploma in business and 3 years of experience, with proficiency in MS Office and strong organizational skills.

Qualifications

• At least 3 years of administrative support experience.
• Resourceful, meticulous, and organized.
• Able to work independently and as part of a team.

Responsibilities

• Perform administrative duties such as filing and managing courier service.
• Administer Car Park System and assist in tender processes.
• Coordinate meetings and maintain digital data records.

Skills

Communication

Organizational skills

Proficiency in MS Office

Education

Diploma in Business

Job description

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Job Description and Responsibilities of Admin Executive – West Mall

• Report to Manager, Building Management Services
• Perform administrative duties such as filing, managing courier service, preparing Contractual Letter of Awards
• Administer Car Park System and Season Parking Applications
• Assist in the administration of tender processes and records
• Assist in essential documents and certifications for Permit-To-Work approvals
• Administer Purchase Requests (PRs), Work/Sales Orders, and Invoices
• Coordinate meetings, record and circulate meeting minutes
• Maintain Tenant’s Emergency Contact List and ensure the maintenance of Tenancy filing and digital data records
• Manage West Mall’s BMS Digital Filing Architecture and records, track expiry of contracts, licenses, insurances, and monitor utility and revenue data
• Monitor monthly procurement documentation and update budget tracking records
• Organize and coordinate department events such as Bi-annual Team Bonding lunch and annual Vendor Appreciation Lunch
• Assist in communicating tenancy circulars for Fire Evacuation Exercises, building events, etc.
• Perform other duties as assigned by the company

Job Requirements

• Diploma in Business or equivalent
• At least 3 years of administrative support experience (operations/retail industry experience is a plus)
• Proficient in MS Office applications
• Resourceful, meticulous, and organized
• Good written and verbal communication skills
• Able to work independently and as part of a team

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Leasing, Non-residential Real Estate, Retail