Administrative Executive

Codex Solutions; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology company in Singapore is looking for an experienced Administrator to manage office operations and provide administrative support. Responsibilities include scheduling for the CEO & COO, handling correspondence, and supporting project teams with administration tasks. Ideal candidates should have basic MS Office skills and clear communication abilities. This role is crucial for ensuring that the company's operations run smoothly and effectively.

Qualifications

• Basic knowledge of MS Excel, MS Word, and MS PowerPoint.
• Knowledge of SAP is an advantage.
• Ability to communicate clearly and professionally, both spoken and written.
• Ability to work well in a team and independently.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Organizing and maintaining calendars for CEO & COO.
• Handling emails, phone calls, and general correspondence.
• Providing administrative support for project-related activities.
• Scheduling meetings and ensuring smooth logistics.
• Coordinating and organizing events.

Skills

MS Excel

MS Word

MS PowerPoint

SAP knowledge

Clear communication

Teamwork

Problem solving

Attention to detail

Job description

Overview

About Codex Solutions

A joint venture company by ST Engineering and HTX (Home Team Science and Technology Agency), Codex Solutions is set up to be a dynamic and forward-looking technology company established to develop cutting-edge software solutions that support and strengthen Singapore’s homeland security efforts. As a mission-driven organisation, we are focused on building strong in-house capabilities that directly address the complex challenges faced by the Home Team. With a strong emphasis on innovation, product excellence, and impact at scale, Codex Solutions offers a unique environment where purpose meets technology. We are assembling a diverse and talented team of technologists and problem solvers who are passionate about making a real difference. If you\'re looking to shape meaningful solutions and be part of something bigger — Codex Solutions is where you’ll want to be.

Together, We Can Make A Significant Impact

We are looking for a passionate and experienced Administrator to manage office operations and provides administrative support to ensure the company run smoothly and efficiently.

Responsibilities

• Schedule Management (CEO & COO): Organizing and maintaining calendars, scheduling appointments, meetings, and travel arrangement.
• Administrative Support: Handling emails, phone calls, and correspondence. Assist with various administrative tasks like office supplies and equipment maintenance.
• Billing and Job opening/amendment:
• To provide services to Project Teams in project-related administration activities (e.g. job opening/amendment, billings, etc)
• To process job opening/amendment and billings in SAP
• To provide guidance to Projects on related processes and policies
• To liaise with different departments (e.g. AR, AP, etc) in solving project-related administration issues

• Meeting Support: Scheduling meeting and ensuring smooth meeting logistics.
• Event Planning: Coordinating and organizing events

Job Requirements

• Basic MS Excel, MS Word and MS PowerPoint knowledge
• SAP knowledge is an advantage
• Able to communicate clearly and professionally (spoken and written)
• Able to work well in a team as well as independently
• Problem solving skills & attention to detail

Location: One-North