Administrative Executive

Job Purpose

1. Disbursement: Process Hire Purchase applications for disbursement by ensuring that all documentation is in order and pre-disbursement conditions are met.
2. Credit Processing: Ensure applications that are received from Salespersons are processed and submitted to Financial Institutions for financing in a timely manner.

Working hours: Monday to Friday, 9am to 6pm

Work Location: 61 Ubi Avenue 2, Automobile Megamart, Singapore 408898

Compensation: AWS + Variable Bonus + Up to 21 days of Annual Leave

Duties and Responsibilities

1. Data Entries and Printing of Documents: Key-in information relating to each Hire Purchase transaction into the system. Thereafter, print the Hire Purchase documents and mail them to customers.
2. Processing / Checking of Documents: Check that documents are in order to ensure that the Hire Purchase documents are properly executed. Other documents to check include insurance certificates and LTA Acknowledgements where information is to be verified for correctness.
3. Verification: Contact customers to verify and confirm their applications.
4. Lodgement of Form A: Lodge Form A to register the company’s interest in vehicles that are financed.
5. Scanning of Documents: Scan documents of Hire Purchase accounts after disbursement.
6. Follow-ups and Coordinator Role: Coordinate with Salespersons and Financial Institutions on outstanding issues/documents. Communicate to Salespersons on the outcome of the applications and communicate the requirements of the financial institutions, if any.

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE ‘O’ or ‘N’ Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detail-oriented
• Knowledgeable in Microsoft Office (Especially Excel)
• Great team player with excellent communication skills