Administrative Executive

SENG CHOON FARM PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading agricultural business in Singapore seeks an Office Executive to manage day-to-day operations. Key responsibilities include handling administrative tasks, coordinating meetings, and supporting HR functions. The ideal candidate should have proven experience in an administrative role and proficiency in MS Office, with strong communication skills in Mandarin. This role offers a dynamic work environment in a busy office setting.

Qualifications

• Proven experience in an administrative or office management role.
• Strong verbal and written communication skills, including ability to converse in Mandarin.
• Excellent organizational and time management abilities.

Responsibilities

• Handle general administrative duties such as filing, data entry, correspondence, and document management.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Assist with HR functions like onboarding new employees.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in MS Office

Tools

Office management software

Job description

The Office Executive is responsible for ensuring smooth day-to-day operations of the office by managing administrative tasks, coordinating between departments, and supporting staff with essential services. The role requires strong organizational, communication, and multitasking skills.

Key Responsibilities:

• Handle general administrative duties such as filing, data entry, correspondence, and document management
• Coordinate meetings, appointments, and travel arrangements for staff
• Maintain office supplies and ensure equipment is in working condition
• Assist with HR functions like onboarding new employees and maintaining attendance records
• Liaise with vendors, service providers, and office building management
• Ensure compliance with company policies and procedures
• Support various departments with operational and clerical tasks
• Monitor office cleanliness, maintenance, and safety protocols

Requirements:

• Proven experience in an administrative or office management role
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software
• Strong verbal and written communication skills, including ability to converse in Mandarin
• Excellent organizational and time management abilities
• Ability to multitask and prioritize workload efficiently