Administrative Executive

SP Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic start-up in Singapore offers a vital role as a Personal Assistant supporting C-suite executives. The ideal candidate will manage extensive logistical tasks, coordinate administrative duties, and foster a cohesive team environment. Candidates must possess professionalism, effective multitasking skills, and a diploma, bringing 3-5 years of experience in administrative management.

Qualifications

• 3 to 5 years of experience in general administrative management.
• Ability to manage appointments and execute tasks in fast-paced environments.
• Proficient in office software and exhibit professionalism.

Responsibilities

• Assist Office Manager with day-to-day operations and resolve administrative issues.
• Manage appointments and travel schedules for C-suite executive.
• Handle general office administration duties, including procurement and maintenance.

Skills

Multitasking

Team Player

Attention to Detail

Professionalism

Discretion

Education

Diploma from a reputable institute

Tools

MS Outlook

Sharepoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

This position is for a Start-Up Entity - Singapore Energy Interconnections Pte Ltd (SGEI).

What You'll Do:

• Assist Office Manager with day-to-day operations of the office and resolved any administrative related issues
• Be personal assistant to C-suite executive, responsible for managing appointments and travel schedules, organising meetings for C-suite executive and his team, processing expense claims etc.
• Handle general office administration duties including procurement and management of office and pantry supplies, maintenance of office equipment and fixed assets, invoices processing, publication subscriptions, mail sorting and courier services
• Perform project-related administrative tasks and office logistics, manage meeting rooms bookings and set up, refreshments and cleanliness
• Supporting coordination of trip logistics, including booking of transportation, accommodation, itinerary planning, visa applications and processing of claims
• Assist in the onboarding and offboarding process for new hires and exits
• Assist to plan and organise activities to foster department cohesiveness

What You'll Need:

• At least a Diploma from a reputable institute of higher learning.
• 3 to 5 years of working experience in general administrative management.
• Ability to multitask, prioritise and execute in the fast-paced environment.
• A team player, fast learner, positive attitude, detail oriented and exhibit initiative.
• High level of professionalism and discretion with confidential document.
• Proficient in MS Outlook, Sharepoint, and MS office skills, including Microsoft Word, Excel and Powerpoint.

Thank you for your interest. You will be contacted if you are shortlisted for an interview.