Administrative Executive

HID; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

A leading software company in Singapore seeks an Administrative Executive to support its operations team. This role involves managing resources, coordinating office activities, and assisting various departments. The ideal candidate should possess strong organizational skills and be proficient in Microsoft Office. Fresh graduates are encouraged to apply, with a preference for candidates holding a bachelor’s degree in business administration.

Benefits

Competitive salary and rewards package

Comprehensive benefits and annual leave

Career development opportunities

Qualifications

• Fresh graduates from Polytechnics or with High School diploma may apply.
• Relevant work experience will be a plus.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.

Responsibilities

• Support HR, Finance, and other departments with administrative tasks.
• Manage office supplies and vendor relationships.
• Enter incoming orders into the ERP system.
• Coordinate shipments and deliveries.

Skills

Communication skills

Organizational skills

Problem-solving skills

Microsoft Office proficiency

Fluency in Mandarin

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

ERP systems (e.g., M3)

Job description

Overview

An Amazing Career Opportunity for an Administrative Executive

Location: Singapore

Job ID: 41136

Who are we?

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo

Secure Issuance (SI):

Secure Issuance, part of HID Global, offers the world’s broadest and most sophisticated portfolio of card printers, laser engravers, encoders and software. For more than 25 years, organizations across a variety of industries — from enterprise corporations and government agencies to financial institutions and universities — have relied on HID Global Secure Issuance for the custom personalization and issuance of secure identity credentials and financial cards. With a history of pioneering patented technologies and expertise, business integrity and long-standing customer confidence, HID Global is a global leader in secure card issuance innovation.

Summary

We are seeking a detail-oriented, well-organized and proactive individual to support our operations team and oversee daily operations, managing resources and ensuring a smooth workflow. Besides taking initiative in work and embracing new challenges, you enjoy being part of an international team and possess good communication and interpersonal skills.

Role

Administrative Executive, you’ll support HID’s success by:

• Support for Teams
• Assist HR, Finance, and other departments with administrative tasks and coordination.
• Office Procurement
• Manage office supplies and vendor relationships.
• Order processing, Shipping and Inventory
• Enter incoming orders into the ERP system and issue order confirmations, delivery notes and invoices to customers.
• Coordinate shipments, including scheduling deliveries and tracking orders.
• Liaison with third party forwarding and shipping agents.
• Shipment organisation and paperwork + sending tracking numbers to customers.
• Coordinate courier services, delivery of mail to post office and collection of mail.
• Record incoming shipments and update inventory.
• RMA & Credit Notes
• Reception and recording of incoming shipments for repair and/or warranty purposes.
• Correspond with Sales Administration and Channel Marketing Departments in Singapore for the necessary paper works and credit notes

Your Experience and Background

• Fresh graduates from Polytechnics or with High School diploma with confidence in their own attributes may apply although a bachelor’s degree in business administration or a related field will be preferred.
• Relevant work experience will be a plus.
• Experience in the use of Microsoft Office and ERP systems (e.g. M3) will be highly valued.
• Communication: Excellent verbal and written communication skills.
• Organization: Strong organizational and time management skills.
• Problem-Solving: Ability to identify and resolve administrative issues efficiently.

Skills

Language Skills

• Good written and spoken communication skills.
• Fluency in English & Mandarin (other languages will be valued).

Computer Skills

• Proficient in MS Office applications, such as Teams, Word, Excel, PowerPoint, etc.
• Familiar with operating systems, such as Windows, etc.

Work Requirements

• Compliance to all relevant HID Global policies and procedures related to Quality, Security, Safety, Business Continuity, and Environmental systems.
• Travel and fieldwork, including international travel may be required. Therefore, employee must possess or be able to acquire a valid passport.
• Must be legally eligible to work in the country in which you are hired.

What we can offer you

• Competitive salary and rewards package.
• Competitive benefits and annual leave offering, allowing for work-life balance.
• A vibrant, welcoming & inclusive culture.
• Extensive career development opportunities and resources to maximize your potential.
• To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds.

Why apply?

• Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes. If you have most of the skills and experience, we want you to apply.
• Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.

HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes.

HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact [e-mail].

We make it easier for people to get where they want to go!

On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.

When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.