Administrative Executive

YSCA Consultancy Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player in quantity surveying and construction cost consulting is seeking a reliable Office Administrative Executive. In this role, you will provide essential administrative support, ensuring the smooth operation of the office and contributing to the overall efficiency of the team. Your responsibilities will include managing correspondence, coordinating office activities, and assisting with HR and bookkeeping tasks. This position offers a unique opportunity to be part of a dynamic team in a consultancy environment, where your organizational skills and attention to detail will be highly valued. If you are resourceful and dependable, this could be the perfect role for you.

Qualifications

• Proven experience in office administration or relevant roles.
• Qualifications in secretarial and office administration studies preferred.

Responsibilities

• Provide administrative support to Director and team as needed.
• Coordinate office activities to ensure efficiency and compliance.
• Manage filing system and correspondence, including emails and packages.

Skills

Office Administration

Communication Skills

Organizational Skills

Problem-Solving Skills

Interpersonal Abilities

Basic Accounting Principles

MS Office

Office Management Software

Education

Qualifications in Secretarial and Office Administration Studies

Tools

MS Office

Office Management Software

Job description

YSCA CONSULTANCY SINGAPORE PTE LTD

YSCA Consultancy is a quantity surveying and construction cost consultants firm established in 1991 with offices in Singapore and Kuala Lumpur. We are currently seeking suitable individuals to join our Singapore office:

Office Administrative Executive

Job Description

We are looking for a reliable Office Administrative Executive, who will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy. The office administrator ensures the smooth running of the office and contributes to driving sustainable growth.

Responsibilities

1. Provide administrative support to Director and team as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondence (e-mail, letters, packages etc.)
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues whenever necessary, and other general administrative duties/tasks.

Skills

1. Proven experience as an office administrator, office assistant or relevant role.
2. Outstanding communication and interpersonal abilities.
3. Excellent organizational and problem-solving skills.
4. Familiarity with office management procedures and basic accounting principles.
5. Excellent knowledge of MS Office and office management software.
6. Qualifications in secretarial and office administration studies is preferred.
7. Experience in a consultancy firm or similar will be an advantage.