Administrative Executive

Manpower Staffing Services (S) Pte Ltd - Head Office; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in staffing services is seeking an administrative support professional. The role involves assisting the Managing Director with daily tasks, organizing events, managing assets, and providing IT support. Candidates should have a minimum 'O' Level qualification and be proficient in Microsoft Office. This position offers an opportunity to work in a dynamic environment, supporting various administrative functions.

Qualifications

• Proficient in Microsoft Office Suite.
• Ability to communicate effectively with internal and external parties.

Responsibilities

• Assist the MD with daily tasks like expense claims and travel arrangements.
• Organize events and manage guest lists for conferences.
• Handle asset management and support audits.

Skills

Communication

Microsoft Office Suite

Education

Minimum 'O' Level qualification

Job description

Job Responsibilities:

General Administration:

• Secretariat for MD: Assist the MD with daily tasks like claiming expenses (eg telephone & home services bills, etc), meeting room reservations, travel arrangements, and claims.

• Event Organization: Organize and lead recreational events, represent PTLAP in Panasonic events, and support policy/conference events.

• Conference Coordination: Manage guest lists, conference notices, setup portals, handle surveys, and coordinate with vendors.

• Expense Management: Verify and manage payable expenses and update expense reports.

• Miscellaneous Tasks: Handle stationery orders, prepare surveys, and manage user IDs for statutory bodies.

Asset Management:

• Procurement & Asset Handling: Request quotes, prepare price comparisons, follow up on purchase requisitions, and manage new assets.

• Asset Management: Handle asset receipt, storage, allocation, and update asset reports.

• Audit & Compliance: Support audits, track asset conditions, and manage replacements or disposals.

IT Applications:

• System Administration: Set up user IDs, update system tables, and perform administrative tasks.

• User Support: Assist with user issues and provide guidance to the Helpdesk, when needed.

Job Requirements:

• Minimum "O" Level qualification.

• Proficient in Microsoft Office Suite.

• Ability to effectively communicate with both internal and external parties to understand their requirements and assist with troubleshooting system-related issues or general office matters.

• Support the Supervisor in day-to-day planning and execution of job tasks.

We regret that only shortlisted candidates will be notified.

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-notice

Sabriya Soh | EA License No.: 02C3423 | Personnel Registration No.: R22104178