Administrative Executive

MCI Career Services Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

MCI Career Services Pte Ltd is looking for an Administrative Executive to support their expanding team. The role involves organizing files, project coordination, and tracking data. Exceptional organizational skills and proficiency in Microsoft Office are required. Join an award-winning team and enjoy career advancement in a dynamic environment.

Benefits

Career advancement opportunities

Dynamic and collaborative environment

Performance bonus structure

Qualifications

• Proven experience in an administrative or support role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Manage and organize physical and digital files and records.
• Assist project managers with administrative tasks throughout project lifecycles.
• Develop and maintain tracking systems for various data points.

Skills

Organizational Skills

Communication Skills

Problem-solving

Attention to Detail

Tools

Microsoft Office Suite

Excel

Job description

Join Our Expanding Team at MCI Career Services!

Position: Administrative Executive

Are you ready to shape the future of recruitment and talent acquisition? Do you want to be part of an award-winning, fast-growing company with abundant opportunities for career progression? If so, we’d love to have you join MCI Career Services Pte Ltd!

With our expansion, we’re growing our team and we are looking for driven and talented individuals to join us. If you're ready to make an impact and help us shape the future of recruitment, now is the perfect time to join!

The Opportunity: We are looking for a proactive, highly organized, and detail-oriented Administrative Assistant to join our team. This multifaceted role will provide essential support across general administrative functions, project coordination, and comprehensive tracking. If you thrive in a dynamic environment, possess excellent communication skills, and have a keen eye for detail, we encourage you to apply.

Key Responsibilities:

• General Administration:

  • Manage and organize physical and digital files and records.

  • Handle incoming and outgoing correspondence (emails, mail, calls).

  • Prepare and edit documents, presentations, and reports.

  • Maintain office supplies inventory and place orders as needed.

  • Assist with general office upkeep and ensure a professional environment.

• Project Support & Coordination:

  • Assist project managers with various administrative tasks throughout project lifecycles.

  • Help in the preparation of project plans, schedules, and progress reports.

  • Coordinate project meetings, record minutes, and track action items.

  • Facilitate communication and information flow among project team members and stakeholders.

  • Organize and maintain project documentation.

• Tracking & Reporting:

  • Develop and maintain tracking systems for various data points (e.g., project milestones, deadlines, budget expenditures, inventory).

  • Generate regular reports based on tracked data for management review.

  • Ensure data accuracy and integrity in all tracking systems.

  • Monitor progress against established goals and highlight potential issues.

  • Proficiency in Excel for data tracking.

Qualifications:

• Proven experience in an administrative or support role, preferably with exposure to project administration.

• Exceptional organizational and time management skills with the ability to prioritize effectively and manage multiple tasks simultaneously.

• Strong attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently with minimal supervision and as part of a team.

• Proactive, resourceful, and a problem-solver.

• High level of integrity and ability to handle confidential information.

Why Join Us?

• Excellent opportunities for career advancement and growth within an expanding organization.

• Work in a dynamic, diverse, and collaborative environment alongside experienced professionals.

• Be part of an award-winning team recognized for excellence in recruitment and HR solutions.

• Performance bonus structure.

How to Apply:
Kindly click to APPLY NOW or email your CV to [e-mail]. If you do not possess the above experiences, your application will still be considered on individual merits and you may be contacted for other job opportunities.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

*We regret to inform that only shortlisted candidates would be notified. In the event where you are not shortlisted for the role, we would try our best to forward your CV to our other recruitment consultants who may have suitable job opportunities that would match to your career interests and relevant work experiences.