Administrative Executive

VIN'S AUTO PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

VIN'S AUTO PTE. LTD. is looking for an Administrative Support member to assist with sales documentation, customer inquiries, and team scheduling. The role emphasizes proficiency in English and MS Office, as well as the ability to manage multiple tasks meticulously. This position offers a structured 5.25 days work week, fostering an organized and collaborative work environment.

Qualifications

• Candidates must be proficient in English and familiar with MS Excel and Word.
• Ability to multi-task is crucial, along with being meticulous and careful in their work.

Responsibilities

• Prepare and process sales documents such as quotations, invoices, and purchase orders.
• Assist in maintaining and updating customer records in the CRM system.
• Handle incoming inquiries via phone, email, or in-person and direct them to the appropriate sales team members.
• Schedule appointments and meetings for the sales team.
• Maintain an organized filing system for all sales-related documents.
• Compile sales reports and performance metrics for management review.
• And any other administrative duties as tasked.

Skills

Proficient in English

Proficient in MS Excel

Proficient in MS Word

Multi-tasking

Meticulous

Job description

[Key Responsibilities]

• Prepare and process sales documents such as quotations, invoices, and purchase orders.
• Assist in maintaining and updating customer records in the CRM system.
• Handle incoming inquiries via phone, email, or in-person and direct them to the appropriate sales team members.
• Schedule appointments and meetings for the sales team.
• Maintain an organized filing system for all sales-related documents.
• Compile sales reports and performance metrics for management review.
• And any other administrative duties as tasked
• 5.25 days work week (Mon-Fri 0845-1745, Alternate Sat 0845-1245, No overtime work)

[Key Requirements]

• Proficient in English

• Proficient in MS Excel & Word

• Able to multi task

• Meticulous and careful