Administrative Executive

Ministry of Education; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

The Ministry of Education is seeking an Administrative Executive to support School Leaders and the Administration Manager in various operational tasks including finance, procurement, and stakeholder management. The ideal candidate will demonstrate strong interpersonal and organisational skills while managing diverse responsibilities in a dynamic environment.

Qualifications

• Good interpersonal, collaborative, and organisational skills.
• Ability to manage multiple tasks and work well in a dynamic environment.
• Prior experience in finance, procurement, and/or customer service preferred.

Responsibilities

• Assist with financial operations such as processing payments and claims.
• Support the review and streamlining of processes for the General Office.
• Engage internal and external stakeholders including staff and students.

Skills

Interpersonal skills

Organisational skills

Communication skills

Tools

Microsoft Office

IT systems

Job description

What the role is:

The Administrative Executive role involves assisting the School Leaders and Administration Manager in stakeholder management, finance, procurement, student services, and general administration.

What you will be working on:

• Assist with financial operations, including processing payments and claims, collecting fees, and performing procurement tasks (e.g., drafting specifications and evaluating tender bids).
• Support the review and streamlining of processes for efficient and effective running of the General Office.
• Provide support in administering various MOE IT systems in the school.
• Engage internal and external stakeholders such as school staff, students, parents, and vendors.

What we are looking for:

• Good interpersonal, collaborative, organisational, and communication skills.
• Ability to manage multiple work pieces and work well in a dynamic environment.
• Proficiency in Microsoft Office applications and IT systems.
• Prior experience in finance, procurement, and/or customer service would be preferred.

Additional Information:

Applicants can expect to hear from us within 3 weeks of the application deadline. In case of high application volume, updates will be provided within 5 weeks.
• A medical examination may be required as part of the selection process, fully paid by MOE.
• Instructions regarding the medical exam will be provided.
• The medical exam is part of the selection process and does not guarantee an offer.
• For application issues, contact [e-mail].

About Ministry of Education:

The Ministry aims to develop well-rounded citizens and future leaders through quality education, fostering national values, and nurturing potential in every individual.