Administrative Executive

Blue House International; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the education sector is seeking a dependable and highly organised Administrative Executive to support the Group Head of School. This role involves high-level administrative tasks and HR coordination duties, ideal for someone thriving in a dynamic, people-focused environment.

Qualifications

• Minimum 2 years of experience in a similar administrative role.
• Experience with MOM work pass application processes is required.
• Familiar with job advertising platforms and recruitment coordination.

Responsibilities

• Provide administrative support, including calendar management and HR documentation.
• Assist in onboarding new hires and coordinating internal events.
• Handle HR administrative functions such as submitting work pass applications.

Skills

Organisational skills

Communication

Time management

Interpersonal skills

Multitasking

Education

Diploma or Degree in Business Administration, HR, or related field

Tools

Microsoft Office

Google Suite

Adobe

Job description

We are looking for a dependable and highly organised Administrative Executive to provide comprehensive support to the Group Head of School. This role combines high-level administrative tasks with HR coordination duties and is ideal for someone who thrives in a dynamic environment with a people-focused mission.

Responsibilities:

• Provide administrative support, including calendar management, meeting arrangements and HR related documentation

• Assist in preparing internal documents, reports, presentations, and meeting minutes

• Liaise with internal teams and external stakeholders professionally

• Handle HR administrative functions such as:

  • Submitting and managing work pass applications via the MOM portal

  • Posting job advertisements when needed across recruitment platforms

  • Scheduling interviews and following up on recruitment documentation

  • Maintaining proper HR records and filing systems

• Assist in onboarding new hires and coordinating internal events

• Support any ad-hoc projects and tasks as assigned by the Group Head of School
  
  

Requirements:

• Minimum 2 years of experience in a similar administrative role

• Diploma or Degree in Business Administration, HR, or related field

• Experience with MOM work pass application processes is required

• Familiar with job advertising platforms and recruitment coordination

• Strong written and verbal communication skills

• Excellent organisational and time management abilities

• Proficiency in Microsoft Office, Google Suite and Adobe.

• Familiarity with the Singapore Ministry of Manpower (MOM) systems for work pass applications

• Able to maintain a high degree of confidentiality and discretion

• Good interpersonal skills to liaise across departments and with external stakeholders

• Comfortable multitasking and working independently in a fast-paced environment

• Experience in an educational setting is an added advantage

Apply here or send us your CV and a brief cover letter to [e-mail]. We look forward to meeting you soon!