Administrative Coordinator (Sales Operations Support)

CAR TIMES AUTOMOBILE PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic automotive company in Singapore is seeking a highly organized Administrator Coordinator to support the sales team. You will manage vendor coordination, order management, and ensure smooth operations. The ideal candidate has experience in procurement and is proficient in Microsoft Office. This role offers benefits such as AWS, a variable bonus, and up to 21 days of annual leave.

Benefits

AWS

Variable Bonus

Up to 21 days of annual leave

Qualifications

• Experience in procurement, order admin, or automotive operations is preferred.
• Proficient in Microsoft Office; ERP or PO system experience is a plus.
• Strong attention to detail, particularly in pricing and invoicing.
• Excellent organizational and time management skills.
• Clear communicator who can coordinate effectively.

Responsibilities

• Raise and manage purchase orders (POs) for vehicle accessories.
• Liaise with vendors for pricing and order specifications.
• Ensure accurate data entry and record-keeping.
• Collaborate with teams to track vehicle enhancement requests.
• Ensure timely delivery and proper billing of goods and services.

Skills

Procurement experience

Microsoft Office

Attention to detail

Organizational skills

Communication skills

Tools

ERP systems

PO systems

Job description

We’re looking for a highly organized and detail-oriented Administrator Coordinator to support our dynamic automotive sales team. If you thrive in coordination roles and enjoy ensuring smooth day-to-day operations, this role is for you!

Benefits: AWS + Variable Bonus + Up to 21 days of annual leave

What You’ll Be Doing

Vendor Coordination & Order Management

- Raise and manage purchase orders (POs) for vehicle accessories, cosmetic enhancements, and servicing needs.

- Liaise with vendors to confirm pricing, timelines, and order specifications.

- Ensure accurate data entry and record-keeping in our operating system.

Billing & Documentation

- Collaborate with internal teams to track and confirm all vehicle enhancement requests.

- Ensure timely delivery and proper billing of all goods and services.

What We’re Looking For

- Experience in procurement, order admin, or automotive operations is preferred.

- Proficient in Microsoft Office; ERP or PO system experience is a plus.

- Strong attention to detail, particularly in pricing and invoicing

- Excellent organizational and time management skills.

- Clear communicator who can coordinate effectively across departments and vendors.

If you’re someone who keeps things running behind the scenes and enjoys working in a fast-paced environment, we’d love to meet you!