Administrative Coordinator

Ministry of Law, Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

The Ministry of Law, Singapore, seeks a proactive administrator to provide essential scheduling and coordination support for the Principal. The role demands excellent analytical and organizational skills, focusing on facilitating smooth transitions and ensuring effective communication with key stakeholders.

Qualifications

• Experience in public service coordination.
• Ability to multi-task and work under pressure.

Responsibilities

• Manage the Principal’s schedule and coordinate meeting venues.
• Provide administrative support for overseas trips and prepare meeting materials.
• Assist Personal Assistant in executive matters.

Skills

Analytical skills

Interpersonal skills

Organisational skills

Communication skills

Job description

What The Role Is

You will provide support, which includes operational scheduling, and administrative support, but not limited to the following tasks.

What You Will Be Working On

• Assist to manage the Principal’s schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments. This includes facilitation of security clearance of guests, media and guests visiting MinLaw on the invitation of the Principal.
• Identify and co-ordinate availability of venues for meetings and forums
• Preparation of meeting materials
• Provide support to staffing officers to the Principal for overseas official trips, including co-ordinating travel arrangements and drafting correspondences on administrative matters
• Assist the Personal Assistant to the Principal in matters as directed
  
  
  

What We Are Looking For

*Key Competencies Required*

• [Administrative Management]: Deliver administrative services and solutions to support the organisation's operations
• [Secretariat Support]: Administer secretarial functions and provide support in secretarial matters relating to key stakeholders
• [Document Management]: Provide administrative support in the production of documents such as registry records, annual reports.
  
  
  

*Work Experience / Personal Traits*

• Past working experience in the public service especially in co-ordination work
• Excellent analytical skills
• Strong interpersonal and organisational skills
• Ability to multi-task and work well under pressure
• Good communication skills
  
  
  

Note: Shortlisted applicants will be invited for interview. Deployment details will be shared during interview.