Administrative Clerk

WANG FENG DEVELOPMENT PRIVATE LIMITED; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative assistant to manage documentation for workers' dormitory and ensure compliance with regulations. This role includes conducting hygiene inspections, tracking maintenance issues, and supporting various clerical tasks. The ideal candidate will possess strong communication skills and proficiency in Microsoft Office Suite, enabling them to efficiently manage records and assist with inventory levels. Join a team where your contributions will enhance operational efficiency and support a thriving work environment.

Qualifications

• Prior experience in an administrative or clerical role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Manage check-in/check-out documentation and maintain nominal rolls for workers.
• Conduct hygiene inspections to ensure compliance with regulations.
• Track maintenance issues and ensure timely follow-up on repairs.

Skills

Organizational Skills

Time Management

Communication Skills

Attention to Detail

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Job responsibilities:

• Manage check-in/check-out documentation of workers dormitory and maintain accurate nominal rolls for workers.
• Conduct hygiene inspections at the dormitory to ensure compliance with the Ministry of Manpower (MOM) regulations.
• Track and document maintenance issues, updating defect records and ensuring timely follow-up on repair requests.
• Perform clerical tasks related to purchase orders, including processing, filing, and updating records.
• Assist with tracking the status of orders and ensure accurate record-keeping.
• Maintain records for factory materials and supplies, performing regular stocktake (e.g., gloves, tools). Track inventory levels and notify relevant departments of low stock or replenishment needs.
• Provide support for any additional administrative tasks as required, including filing, data entry, document preparation, and report generation.

Qualifications:

• High school diploma or equivalent.
• Prior experience in an administrative or clerical role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management abilities.
• Excellent communication skills for coordinating with team members and external contacts.
• Attention to detail with the ability to manage multiple tasks efficiently.