Administrative Associate (hourly rated-1 year contract)

NTUC Health; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading health co-operative in Singapore seeks an Administrative Associate to support volunteer coordination and administrative tasks across its nursing homes. The role involves meticulous organization, volunteer engagement, and effective communication to bolster community partnerships. An inspiring opportunity to contribute to health and eldercare services, ideal for proactive individuals looking to make a difference.

Qualifications

• Proficient in Google Suite and Looker Studio.
• Minimum of 1-2 years of administrative experience.
• Diploma in Business Administration or Office Management.

Responsibilities

• Provide administrative support to six nursing homes.
• Develop trackers to monitor program metrics.
• Assist in organizing volunteer events and training.

Skills

Volunteer Programme Management

Volunteer Retention And Engagement

Volunteer Recruitment

Organizational Skills

Communication Skills

Education

Diploma in Business Administration

Diploma in Office Management

Tools

Google Suite

Looker Studio

Job description

About Us

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on more than four decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home and home personal care providers in Singapore. It also offers other services for seniors such as an active ageing hub, senior activity centres, community support for vulnerable seniors, and a sheltered / senior group home. In addition, it runs a chain of dental clinics, and a family medicine clinic

Job Description

The Administrative Associate will assist the Community Partnership Manager in managing administrative tasks, maintaining trackers, and handling volunteer-related administrative work across our six nursing homes. This position requires excellent organizational skills, attention to detail, and the ability to work collaboratively with various teams to support the effective management of our volunteer programs.

• Administration:
  • Provide administrative support to the six nursing homes, including preparing meeting slides for each home and assisting the Manager in managing processes and creating templates
  • Update departmental volunteer records, files, and databases
• Trackers and Reporting:
  • Develop and maintain trackers to monitor specific programs, program metrics, and other relevant data for six nursing homes ensuring data accuracy and timely delivery
• Volunteer Coordination:
  • Support the organization of volunteer appreciation events, training sessions, and other related activities
  • Handle volunteer inquiries and provide support as needed to ensure a positive experience for all participants
• Communication:
  • Assist in creating flyers, updates, training posters, and other communications for volunteers and stakeholders
• Other Duties:
  • Assist with special projects and initiatives as assigned
  • Support other team members when they are on leave

Qualifications

• Proficient in Google Suite and Looker Studio
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Able to work independently and as part of a team
• Proactive and adaptable to changing priorities
• Open to learning new software

• Experience:
• Minimum of 1-2 years of administrative experience
• Experience in volunteer coordination or community engagement is a plus
• Available to work on some weekends, with compensation provided through time off
• Education:
• Diploma or equivalent in Business Administration, Office Management

Skills

Volunteer Programme Management

Volunteer Retention And Engagement

Volunteer Recruitment

Volunteer Management

Other Information

• This position is for 1 year and renewable depending on business needs

• Staff will be stationed to one of our 6 nursing homes