Administrative Assistants (Administration & Office Support)

TECHCOM ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company based in Singapore is seeking an Administrative Assistant to manage office tasks, including answering calls, scheduling appointments, and maintaining filing systems. The ideal candidate will have at least 3 years of experience and proficiency in MS Office, with strong organizational and communication skills essential for liaising with Mandarin-speaking customers.

Qualifications

• Minimum 3 years working experience in related field.
• Knowledge of office management systems and procedures.
• Proficiency in MS Excel and MS PowerPoint.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Carry out administrative duties like filing and typing.

Skills

Time management

Attention to detail

Problem solving

Communication skills

Organizational skills

Multi-tasking

Education

High School degree

Additional qualification as an Administrative assistant

Tools

MS Office

Office equipment

Job description

⦁ Answer and direct phone calls

⦁ Organize and schedule appointments

⦁ Receive, sort and distribute the mail

⦁ Maintain contact lists

⦁ Reply to email, telephone

⦁ Maintain computer and manual filing systems

⦁ Carry out administrative duties such as filing, typing, copying, binding, Scanning etc.

⦁ Prepare and monitor invoices

⦁ Ad hoc job duties as assigned

Requirements

⦁ Preferred candidate with minimum 3 years working experience in related field

⦁ Knowledge of office management systems and procedures

⦁ Working knowledge of office equipment, like printers and fax machines

⦁ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

⦁ Excellent time management skills and the ability to prioritize work

⦁ Attention to detail and problem solving skills
⦁ Excellent written and verbal communication skills

⦁ Strong organizational skills with the ability to multi-task

⦁ High School degree; additional qualification as an Administrative assistant

⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers for mandarin order purposes.

⦁ Salary will be commensurate base on qualification and experience

Monday - Friday 8:30am-5:30pm
Saturday 8:30am-12:30pm （alternate）