Administrative Assistant, Singapore

Export Development Canada | Exportation et développement Canada; Singapore; On-site; SGD 48,000 - 66,000; Full time

Job summary

An established industry player is seeking a highly motivated regional coordinator to support its Singapore branch. This role involves managing administrative operations, coordinating events, and providing essential support to senior executives. You'll leverage your strong communication skills and budget management experience to ensure smooth operations. Join a collaborative team dedicated to helping Canadian businesses thrive in the global marketplace. This is a fantastic opportunity to make a meaningful impact while working in a vibrant, inclusive environment that values professional growth.

Qualifications

• 2-5 years of administrative experience with strong customer relations skills.
• Excellent oral and written communication skills in English are required.

Responsibilities

• Manage the Managing Director’s calendar and inbox with discretion.
• Coordinate meetings and events, ensuring all logistics are handled.

Skills

Administrative Support

Customer Relations

Budget Management

Communication Skills

Event Coordination

Education

College or Post-Secondary Training/Degree in Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

EDC is Canada’s export credit agency, offering information, knowledge and innovative commercial solutions to help Canadian exporters and investors expand their international business. We take on risk so Canadian businesses can take on the world.

When you join our team, you’ll be helping Canadian companies bring their vision, passion and innovation to the global marketplace. Your knowledge and expertise will support more than 13,000 Canadian companies and their customers in as many as 200 markets worldwide. You’ll work shoulder-to-shoulder with the best and brightest in an inclusive, collaborative environment that fosters professional development and success. And you’ll know that you’re making a difference every day—for companies, for Canada and for the people you work with.

Year after year, EDC has been recognized as a Top 100 and Top Family-Friendly Employer in Canada.

The EDC branch office in Singapore serves as a hub for the Asia Pacific region. The branch allows us to support our Asia Pacific and Canadian customers more effectively as they go, grow and succeed internationally.

Overview

The EDC IMPACT- Indo-Pacific team, is looking for a highly motivated regional coordinator who will support the day-to-day operation of EDC’s Singapore Branch as well as EDC’s activities in the Indo-Pacific region. The successful candidate will be working from EDC’s Singapore office.

Discipline Summary

• Support general business operations by providing various administrative support activities as a generalist and/or not limited to budgeting, event coordination, and logistics and travel arrangements.
• Provide administrative support to the staff within the Singapore Branch.
• Use business software applications to prepare correspondence, reports, presentations, agendas, minutes, or perform data entry.
• Arrange business travel, coordinate meeting arrangements, and/or track expenses.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of office work flows to which the support is being provided.
• Upkeep of records and filing.
  
  

Key Responsibilities

• Manage calendar proactively, taking charge of daily and ongoing planning to ensure the effective use of time of the, including protecting time for key meeting and document preparation. Forward thinking
• Manage the Managing Director’s inbox while maintaining absolute discretion and attention to confidentiality
• Set up meetings, and organizing events, including ownership of logistics (for example, owning agenda, collect/distribute meeting materials ahead of meetings). Support operational, strategic and planning sessions for the team
• Prepare the Managing Director for all Executive and Board meetings, ensuring that relevant materials are ready for review in advance
• The incumbent would need to coordinate & collect Board required information from all parts of the organization and be able to standardize the formatting for distribution
• Ensure that all compliance reporting is completed in a timely manner
• Responsible for coordinating timely, safe and efficient transportation, security and other related services during EDC Executives and/or Board of Directors visits.
• Follow-up on correspondence and requests for information
• Develop and produce reports as required
• Manage budget reports and forecasts
• Display complete discretion with respect to handling sensitive or confidential matters
• Works closely with other EDC representations in the Asia Pacific region to ensure consistent and effective administrative procedures
• Organize travel arrangements with the ability to be proactive on travel changes and maintain continued support to the Managing Director while travelling
• Work independently, make decisions confidently and timely
  
  

Requirements

• Minimum 2-5 years of administrative / clerical experience with strong customer relations skills
• College or post-secondary training/degree in administration.
• Excellent communication skills both oral and written in English are required.
• Experience supporting senior executives
• Solid knowledge in the operation of computer applications (e.g. Word, Excel, PowerPoint, Outlook, Microsoft Teams and other related programs)
• Solid experience with budget processes and the monitoring of budgets
  
  

Assets

• Proficiency in both official languages (English & French).
• Proficiency in a second language such as Bahasa or other Southeast Asian languages will be an added advantage.
• Experience using social media is a strong asset
  
  

Eligibility

• The successful candidate must be able to work legally in Singapore at the time of application The position is open to those who meet all the essential requirements stated above and whose applications are received by the closing date.
  
  

Salary Range

• SGD $48,750 - $65,600 plus a performance-based incentive
  
  

Location

• Please be advised that this position is based at our Singapore branch office located at the Marina Bay Financial Centre, Singapore.
  
  

Posting Date

Apr 30, 2025, 8:56:01 AM

Primary Location:

Singapore-Singapore

Job Type

Permanent

Schedule

Full-time

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Application deadline