Administrative Assistant Singapore

Wotton Kearney; Singapore; Hybrid; SGD 36,000 - 60,000; Full time

Benefits offered by this job

Hybrid and flexible working options

Career development through mentoring,\

Education assistance

Job summary

Wotton Kearney in Singapore seeks an Administrative Assistant to support finance, office management, events and legal administration. You will assist the Office Manager and legal teams, ensuring smooth operations and excellent stakeholder service.

The role combines billing, onboarding, facilities, IT setup and event coordination in a fast-paced, collaborative environment designed to grow your career.

Qualifications

• Experience as a Legal Secretary or in a similar administrative/secretarial role.
• Ability to manage multiple tasks with accuracy and initiative.
• Strong communication and organisational skills.

Responsibilities

• Support billing, invoicing, collections and financial administration.
• Coordinate office operations, onboarding, facilities and IT setup for new starters.
• Organise client events and manage logistics from planning to execution.
• Provide administrative support including matter opening, expense processing and documentation.
• Serve as a key contact for internal/external stakeholders and vendors.

Skills

Legal Secretary

Office administration

MS Office

Time management

Communication

Team player

Attention to detail

Education

Certificate in Legal Administration

Tools

Microsoft Office

Job description

Join the best. Be yourself. “Being the best isn’t just about being the best professionals. It’s about being the best place to work, grow, be yourself.”

The opportunity:

As an Administrative Assistant at Wotton Kearney, you'll play a key role in supporting the day-to-day operations of our Singapore office. This is a varied position that combines finance, office management, events and administration, providing broad support to our Office Manager and legal teams. You'll help ensure the smooth running of the office, deliver exceptional service to internal and external stakeholders, and contribute to creating a positive experience for our people, clients and visitors.

What you’ll do:

• Supporting billing, invoicing, collections and financial administration, including payment checks, audit confirmations and client/trust account processes.
• Coordinating office operations and onboarding activities, including facilities, suppliers, office resources, IT equipment, system access and workspace setup for new starters.
• Organising and supporting client events, managing logistics and ensuring successful delivery from planning through to execution.
• Providing administrative support across the office, including matter opening, conflict checks, expense processing, travel arrangements and corporate documentation.
• Acting as a key point of contact for internal and external stakeholders, vendors and service providers, helping ensure the smooth running of the Singapore office.

What you’ll bring:

You’ll enjoy working in a structured environment and take pride in delivering high‑quality support. You’ll also bring:

• Previous experience as a Legal Secretary/administrator or in a similar legal support role
• A proactive approach and willingness to take initiative, with the ability to adapt to changing priorities and a variety of responsibilities.
• Strong organisational and time management skills, with the ability to juggle multiple tasks and deadlines.
• Confidence using the Microsoft Office suite and learning new systems and processes.
• Excellent communication and relationship-building skills, with a collaborative and team-focused mindset.
• Exceptional attention to detail and a commitment to delivering high-quality work.
• The ability to work effectively in a fast‑paced environment while maintaining accuracy and professionalism.

Why join WK?

At Wotton Kearney, we're building a workplace where people can do great work, grow their careers and be themselves.

What we offer:

• Hybrid and flexible working options
• Career development through mentoring, training, conferences and ongoing learning.
• A collaborative and supportive culture where people genuinely enjoy working together.
• Generous parental leave, purchased leave and wellbeing support programs.
• Home office allowances, education assistance and Employee Assistance Program access.
• Opportunities to give back through charity partnerships and community initiatives.
• Work with one of Australia's leading insurance and risk law firm.
• Be part of an innovative firm leading the way in legal technology and AI

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.

We’re doing this recruitment in-house! We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.