Administrative Assistant

ACCELA RECRUITMENT SERVICES PTE. LTD.; Singapore; Hybrid; SGD 36,000 - 51,000; Full time

Benefits offered by this job

Hybrid and flexible working options

Career development through mentoring,

Wellbeing support programs

Home office allowance

Education assistance

Employee Assistance Program

Charitable partnerships

Job summary

Wotton Kearney in Singapore is seeking an Administrative Assistant to support daily operations across finance, office management, events and administration, providing broad support to the Office Manager and legal teams. You will help ensure smooth office running and deliver exceptional service to internal and external stakeholders.

The role offers hybrid working arrangements, opportunities to contribute to client events, and exposure to a busy, professional environment where accuracy and

Qualifications

• Previous experience as a Legal Secretary/administrator or in a similar legal support role.
• Proactive approach with ability to adapt to changing priorities and responsibilities.
• Strong organisational and time management skills with the ability to juggle multiple tasks.
• Excellent communication and relationship-building skills; collaborative mindset.
• Attention to detail and commitment to high-quality work in a fast-paced environment.

Responsibilities

• Supporting billing, invoicing, collections and financial administration.
• Coordinating office operations and onboarding for new starters.
• Organising and supporting client events from planning to execution.
• Providing administrative support across the office activities and documentation.
• Acting as a key contact for stakeholders, vendors and service providers.

Skills

Legal secretary

Organizational skills

Communication skills

Team collaboration

Tools

MS Office

Job description

Join the best. Be yourself.

"Being the best isn't just about being the best professionals. It's about being the best place to work, grow, be yourself."

The opportunity:

As an Administrative Assistant at Wotton Kearney, you'll play a key role in supporting the day-to-day operations of our Singapore office. This is a varied position that combines finance, office management, events and administration, providing broad support to our Office Manager and legal teams. You'll help ensure the smooth running of the office, deliver exceptional service to internal and external stakeholders, and contribute to creating a positive experience for our people, clients and visitors.

What you'll do:

• Supporting billing, invoicing, collections and financial administration, including payment checks, audit confirmations and client/trust account processes.
• Coordinating office operations and onboarding activities, including facilities, suppliers, office resources, IT equipment, system access and workspace setup for new starters.
• Organising and supporting client events, managing logistics and ensuring successful delivery from planning through to execution.
• Providing administrative support across the office, including matter opening, conflict checks, expense processing, travel arrangements and corporate documentation.
• Acting as a key point of contact for internal and external stakeholders, vendors and service providers, helping ensure the smooth running of the Singapore office.

What you'll bring:

You’ll enjoy working in a structured environment and take pride in delivering high-quality support. You’ll also bring:

• Previous experience as a Legal Secretary/administrator or in a similar legal support role
• A proactive approach and willingness to take initiative, with the ability to adapt to changing priorities and a variety of responsibilities.
• Strong organisational and time management skills, with the ability to juggle multiple tasks and deadlines.
• Confidence using the Microsoft Office suite and learning new systems and processes.
• Excellent communication and relationship-building skills, with a collaborative and team-focused mindset.
• Exceptional attention to detail and a commitment to delivering high-quality work.
• The ability to work effectively in a fast-paced environment while maintaining accuracy and professionalism.

Why join WK?

At Wotton Kearney, we're building a workplace where people can do great work, grow their careers and be themselves.

What we offer:

• Hybrid and flexible working options
• Career development through mentoring, training, conferences and ongoing learning.
• A collaborative and supportive culture where people genuinely enjoy working together.
• Generous parental leave, purchased leave and wellbeing support programs.
• Home office allowances, education assistance and Employee Assistance Program access.
• Opportunities to give back through charity partnerships and community initiatives.
• Work with one of Australia's leading insurance and risk law firm.
• Be part of an innovative firm leading the way in legal technology and AI

EA licence 15C7529

EA Personnel No. R1985185