Administrative Assistant, SCIENCE PARK (10-month Contract)

NUS Enterprise; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading company, NUS Enterprise, is seeking a proactive administrative assistant to support operations at its centers in Singapore Science Park. With responsibilities including front desk duties, procurement, and vendor coordination, the role requires strong interpersonal and communication skills. Ideal candidates will have a Polytechnic Diploma and a positive work attitude, with opportunities for professional growth in a dynamic environment.

Qualifications

• Minimum Polytechnic Diploma with at least 1-2 years of working experience.
• Good knowledge in cost and quality control and resource planning.
• Familiarity with Finance and Procurement systems is a plus.

Responsibilities

• Assist with general administrative duties and front desk tasks.
• Liaise with vendors and finance team for various operational needs.
• Provide administrative support for onboarding new startups.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Proactive attitude

Education

Polytechnic Diploma

Tools

Microsoft Office

Job description

• Assist with general administrative duties, location mainly based in NUS Enterprise@Singapore Science Park (Science Park 1), may be rotated to one of three BLOCK71 Singapore Centres within the Singapore Science Park 1, One-north (Ayer Rajah Crescent) or Kent Ridge Campus locations
• Front (reception) desk duties, including handling incoming mails and deliveries, on-site (Seminar Room) pre-event set up and post-event duties
• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services
• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies
• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled
• Liaise with finance team to process monthly bills and invoices for the Centre and startups
• Provide general administrative assistance to the team, including document and database management
• Onboarding and orientation of new startups to ensure their smooth integration into the Centre
• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing
  
  

This is an hourly-rated ($12/ hour) position. Primarily in-office, 9am-6pm (5.30pm on Fridays), Monday to Friday. Schedule can be further discussed.

Requirements

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity
• Team player with good interpersonal and communication skills, and able to work independently
• Proactive individual with a positive work attitude
• Diligent, systematic, and organized
• Attentive to details
• Good knowledge in cost and quality control, resource planning and on-site operations
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Familiar with, or open to learning various Finance and Procurement systems and processes