Administrative Assistant – Sales Support & Logistics

FT-SINGAPORE ADVANCED MATERIAL PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading advanced materials company in Singapore is seeking an experienced administrative support professional. You will provide quotation preparation, contract tracking, and invoice management while coordinating import/export logistics. Ideal candidates will have 2–5 years of administrative experience in B2B or industrial environments, be proficient in Microsoft Office, and have strong English communication skills. Knowledge of Chinese or Malay is a plus. Attention to detail and organization are essential.

Qualifications

• 2–5 years of relevant administrative experience in B2B or industrial environments.
• Understanding of import/export logistics or supply chain preferred.
• Knowledge of Chinese/Malay is a plus.

Responsibilities

• Provide sales administrative support: quotation preparation, contract tracking, invoice management.
• Coordinate import/export logistics, including documentation for industrial equipment.
• Liaise with tax, banking, and government authorities for business operations.

Skills

Organizational skills

Attention to detail

Fluent in English

Proficient in Microsoft Office

Tools

Basic ERP systems

Job description

Job Responsibilities:

• Provide sales administrative support: quotation preparation, contract tracking, invoice management.
• Coordinate import/export logistics, including documentation for industrial equipment.
• Liaise with tax, banking, and government authorities for business operations.
• Maintain customer records, support sales presentations and internal reporting.
• Act as a coordinator between sales, operations, and logistics teams.

Requirements:

• 2–5 years of relevant administrative experience in B2B or industrial environments.
• Proficient in Microsoft Office & basic ERP systems.
• Understanding of import/export logistics or supply chain preferred.
• High attention to detail; organized and reliable.
• Fluent in English; knowledge of Chinese/Malay is a plus.