Administrative Assistant / Sales Coordinator

AUTO EMPIRE IMPEX PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing company in Singapore is seeking an Administrative Assistant / Sales Coordinator to support their sales and operations team. The ideal candidate will manage purchase and sales orders, conduct vendor comparisons, respond to customer inquiries, and ensure efficient administrative operations. Proficiency in English and Mandarin is required. This role calls for an organized, detail-oriented individual able to thrive in a fast-paced environment.

Qualifications

• Minimum N Level, O Level, Diploma, or Degree in any related field.
• Proficiency in English and Mandarin.
• Computer literate with strong Microsoft Office skills.
• Highly responsible, detail-oriented, and organized.
• Proactive, independent, and meticulous.

Responsibilities

• Process and manage purchase and sales orders.
• Conduct ad-hoc price comparisons across vendors.
• Respond to customer inquiries.
• Maintain and update the backorder list.
• Coordinate shipment bookings and track arrivals.
• Handle general administrative and operational tasks.
• Ensure proper record-keeping for documents.
• Provide support to the General Manager.

Skills

Detail-oriented

Proactive

Organized

Customer service skills

Ability to work in a fast-paced environment

Education

‘N’ Level, ‘O’ Level, Diploma, or Degree in any related field

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

[No agencies please]

Job Overview:

We are looking for a detail-oriented Administrative Assistant / Sales Coordinator to support our sales and operations team. This role involves processing purchase and sales orders, coordinating with vendors and logistics partners, and ensuring smooth administrative operations. The ideal candidate is organized, proactive, and able to work in a fast-paced environment.

Responsibilities:

• Process and manage purchase orders (POs) and sales orders, ensuring accuracy and timely execution.

• Conduct ad-hoc price comparisons across vendors to support competitive pricing decisions.

• Respond to customer inquiries regarding sales and order-related matters.

• Maintain and update the backorder list for both vendors and customers.

• Coordinate with the logistics team for shipment bookings, prepare packing lists, and track shipment arrivals.

• Handle general administrative and operational tasks, including sales reports, quotations, and stock-taking.

• Ensure proper record-keeping and filing systems for sales and operational documents.

• Provide administrative and operational support to the General Manager as needed.

Requirements:

• Minimum ‘N’ Level, ‘O’ Level, Diploma, or Degree in any related field.

• Proficiency in English and Mandarin to liaise with Mandarin-speaking customers.

• Computer literate, with strong skills in Microsoft Office (Excel, Word, Outlook, etc.).

• Highly responsible, detail-oriented, and organized, with strong integrity.

• Proactive, independent, and meticulous, able to work efficiently in a fast-paced environment.

If you are a motivated individual looking to contribute to a growing company, we encourage you to apply!