ADMINISTRATIVE ASSISTANT (SALES)

OISHI MANUFACTURING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

OISHI MANUFACTURING PTE. LTD., a leading manufacturer of halal certified ice cream, is looking for a detail-oriented Administrative Assistant (Sales) to support the sales team. This entry-level role involves handling administrative tasks such as order processing, customer inquiries, and documentation, ideal for someone organized and eager to learn in a fast-paced environment.

Qualifications

• 2+ years of experience in sales administration, customer service, or office support.
• Ability to manage multiple tasks efficiently.
• Willingness to learn and adapt to a fast-paced sales environment.

Responsibilities

• Provide administrative support to the sales team, including data entry and document management.
• Assist in processing sales orders, invoices, and contracts accurately.
• Coordinate with internal teams to ensure smooth order fulfillment.

Skills

Attention to detail

Communication skills

Interpersonal skills

Education

Completed some form of tertiary education

Tools

MS Office

Job description

As Singapore’s leading homegrown manufacturer of halal certified ice cream, gelato and sorbets for over 20 years, we supply a diverse range of clients with our premium products. Selling both locally and internationally, we are committed to making sweet memories with food. From our 18,000 sq. ft. factory, we produce classic and create bespoke flavours for our clients. Our products are also available wholesale under our brand Artisertz or as OEM. We offer a wide range of value added products (equipment, packaging, and ingredients) and services to complement what we manufacture. oishi.com.sg

Job Summary:

We are looking for a detail-oriented and proactive Administrative Assistance (Sales) to support our sales team with administrative tasks. This entry-level role is ideal for someone who is organized, has strong communication skills, and is eager to gain experience in sales operations. The role involves handling documentation, assisting with order processing, and ensuring smooth coordination between sales and other departments.

Key Responsibilities:

• Provide administrative support to the sales team, including data entry and document management.
• Assist in processing sales orders, invoices, and contracts accurately and in a timely manner.
• Maintain and update customer records in the CRM system.
• Handle initial customer inquiries and direct them to the appropriate sales representatives.
• Coordinate with internal teams (e.g., finance, logistics) to ensure smooth order fulfillment.
• Prepare and distribute sales reports, presentations, and other relevant materials.
• Assist in tracking sales performance and updating sales metrics.
• Schedule and organize meetings, appointments, and sales events.
• Support the team in follow-ups with clients regarding orders, payments, and other requirements.
• Ensure compliance with company policies and sales procedures.

Qualifications & Skills:

• Completed some for of tertiary education
• 2+ years of experience in sales administration, customer service, or office support.
• Attention to detail and ability to manage multiple tasks efficiently.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Ability to work independently and collaboratively within a team.
• Willingness to learn and adapt to a fast-paced sales environment.