Administrative Assistant, Property Management

CBRE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading property management firm in Singapore is looking for an Admin Assistant. Responsibilities include providing administrative and customer service support, maintaining records, and assisting with reports. The ideal candidate should have N/O levels or relevant certificates, with property management experience being a plus. Excellent communication and attention to detail are essential.

Qualifications

• N/O levels or relevant certification essential.
• Experience in Property Management/Real Estate is advantageous.
• Meticulous approach to ensure administrative accuracy.

Responsibilities

• Perform administrative and customer service support.
• Maintain tenant records and office correspondences.
• Compile monthly and quarterly reports.

Skills

Interpersonal skills

Communication skills

Attention to detail

Microsoft Office proficiency

Education

N/O levels or relevant professional certification

Job description

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 days

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.