Administrative Assistant (Production)

City Energy Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading energy company is seeking an Administrative Assistant to support production operations. The role involves coordinating daily administrative tasks, managing procurement records, and maintaining documentation for audit purposes. Candidates should have GCE O-Level qualifications and proficiency in Microsoft Office. The successful applicant will enjoy a structured work environment with opportunities for professional development.

Qualifications

• GCE O-Level or equivalent.
• Proficient in Microsoft Office applications.
• High attention to detail and accuracy.

Responsibilities

• Coordinate daily administrative functions to support production operations.
• Perform clerical tasks such as filing, data entry, and handling mail.
• Manage procurement records and assist with procurement processes.

Skills

Attention to detail

Proficiency in Microsoft Office

Education

GCE O-Level or equivalent qualification

Job description

Job Responsibilities:

• Assist in managing and coordinating daily administrative functions to support smooth production operations.

• Perform routine clerical tasks, including filing, data entry, photocopying, scanning, and handling of incoming/outgoing mail.

• Manage and organize both physical and digital records and documentation in a structured manner.

• Key in and update information in databases, spreadsheets, and internal systems accurately.

• Support departmental procurement processes by preparing and managing purchase requisition requests.

• Monitor the status of verbal quotations, AOQs (Approval of Quotation), and tenders to ensure timely follow-ups.

• Verify and match Goods Receipt Notes and Works Orders and arrange corresponding invoices for certification.

• Maintain accurate procurement records, including purchase orders, invoices, contracts, and other relevant documents.

• Ensure all procurement activities are properly documented and readily accessible for audit or reference.

• Coordinate and manage the preparation and daily dispatch of documents.

• Assist with other administrative tasks and ad hoc duties as assigned by supervisors.

Pre-requisites:

• GCE O-Level or equivalent qualification

• Proficient in Microsoft Office applications, including Outlook, Excel, and Word

• Attention to detail with a high level of accuracy in work

*5 days' work week

The successful candidate will be based at 26 Senoko Avenue. Company shuttle bus pickup/dropoff point at Sembawang MRT station.

Remuneration will commensurate with work experience and qualifications. Interested applicants, please submit your detailed resume stating your current and expected salary, and reasons for leaving current and past employment.

We thank you for your interest in the above position and regret that only short-listed candidates will be notified.