Administrative Assistant - Part Time (1 Year Contract)

Job Summary

You will be based in a school environment, where you will support daily school operations by handling front desk duties, maintaining records, and assisting with various administrative tasks.

Responsibilities

Administrative Responsibilities

• Maintain and update administrative records, including invoice tracking and documentation.
• Perform data entry tasks and assist with collation, printing, filing, and statistical tabulation.
• Handle general filing and organization of documents.

Front Desk & Customer Service

• Manage front counter operations.
• Screen phone calls and transfer lines appropriately.
• Attend to walk-in students, parents, vendors, and other visitors.
• Manage email correspondence received through the school's generic account.
• Provide front desk coverage during the absence of the main admin assistant.

Student & School Support

• Provide basic first aid support to students who are injured during school hours.
• Handle student identity cards, GCE 'O' Level examination certificates, and School Graduation Certificates (SGC).
• Assist in the preparation and execution of school events and activities.
• Manage incoming and outgoing mail and deliveries, including proper record-keeping.

Communication & Interpersonal Skills

• Use communication platforms (e.g., WhatsApp) to stay connected with school staff.
• Possess a pleasant and professional demeanor, with the ability to build good rapport with parents.
• Demonstrate courteous and well-mannered behavior in all interactions.

Requirements

• GCE N- or O-Level qualifications preferred.
• At least 3 years of relevant experience in a school environment, with a focus on customer service.
• A strong team player who is well-organized and detail-oriented.
• Able to multitask and manage a variety of administrative responsibilities effectively.
• Possesses excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Additional Details

• Work Location: Haig Rd (East of Singapore)
• Working Hours: Monday to Fridays: 9:00am to 3:30pm, (inclusive of a 30-minute lunch break)
• Rest Days: No service required on Saturdays, Sundays, and gazetted public holidays.
• Contract Duration: 1 May 2025 - 30 April 2026 (12 months)
• Extension: Extension of up to one additional year may be considered, subject to the school's approval.

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn for more information.

Only shortlisted candidates will be responded to; therefore, if you do not receive a reply within 14 days, please accept this as notification that you have not been shortlisted.