Administrative Assistant / Officer

Knight Frank Property & Facilities Management Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player in real estate advisory services is seeking a proactive Administrative Assistant to support property and facilities management. In this role, you will be the key contact for owners and tenants, ensuring seamless onboarding and service coordination. The ideal candidate will possess strong communication skills and a detail-oriented mindset, thriving in a collaborative environment that values growth and development. Join a team that prioritizes innovation and excellence, and make a meaningful impact in the world of property management.

Benefits

Opportunities for growth and career development

Supportive and collaborative team

Continuous learning and development

Work with a global leader in property management

Qualifications

• Strong communication and interpersonal skills are essential.
• Detail-oriented individuals with a positive attitude are preferred.

Responsibilities

• Serve as the first point of contact for owners and tenants.
• Coordinate service requests and manage onboarding logistics.
• Maintain an organized filing system and manage petty cash.

Skills

Communication Skills

Interpersonal Skills

Detail-oriented

Microsoft Office Proficiency

Positive Attitude

Education

'O' Level or equivalent qualifications

Tools

Microsoft Office

Job description

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the Role

As an Administrative Assistant at Knight Frank, you’ll be the key person in supporting both owners/ tenants and team. Reporting to the Site Head, you will facilitate the onboarding of new owners/ tenants, coordinate service requests and maintain an organized filing system. This position is ideal for a proactive individual with excellent interpersonal skills.

What you will be doing:

• Owners/ Tenants Support: Act as the first point of contact for owners and tenants, answering phone calls, handling enquiries and complaints with professionalism.
• Onboarding New Owners/ Tenants: Assist new owners and tenants in the application process for card access, keys, season parking and manage move-in/move-out logistics to ensure a seamless transition into their new homes.
• Service Coordination: Coordinate on-site inspections for Technician and Property Executive to promptly address residents’ service requests.
• Administrative Excellence: Manage petty cash vouchers and facility bookings. Provide administrative support by compiling weekly and monthly submissions for HQ Accounts. Establish and maintain an efficient filing system to streamline documentation and operations. Keep an accurate inventory of office stationery and track equipment maintenance records.

What we’re looking for:

• Strong communication and interpersonal skills.
• Positive attitude with a can-do mindset.
• Detail-oriented.
• Proficient in Microsoft Office and comfortable using technology to streamline property management tasks.
• Candidates from residential development, service industry or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.
  

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!