Administrative Assistant (Office Support – HQ)

Worldwide Logistics Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading logistics company in Singapore is seeking a reliable and service-oriented Administrative Assistant to support day-to-day operations at their HQ in Tanjong Pagar. The role involves various office logistics tasks, HR administration, and cross-border coordination, requiring strong communication skills in English and Mandarin. Candidates with at least 2 years of experience or with a strong service focus are encouraged to apply.

Benefits

13 months’ salary (AWS)

Discretionary Bonus

5-Day Work Week

Birthday Leave

15 days annual leave

Medical Insurance

Dental Allowance

Qualifications

• Minimum 2 years of experience in office administration or support.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good command of English and Mandarin for communication.

Responsibilities

• Manage office logistics, including pantry and stationery inventory.
• Coordinate interviews, maintain employee records, and assist in onboarding.
• Support planning and execution of HQ-level internal events.

Skills

Communication skills

Interpersonal skills

Detail-oriented

Multitasking

Service mindset

Tools

Microsoft Office

Job description

Administrative Assistant (Office Support – HQ)

· 13 months’ salary (AWS) + Discretionary Bonus

· 5-Day Work Week

· Birthday Leave, 15 days annual leave

· Medical Insurance and Dental Allowance

· Work Location: Central- Tanjong Pagar (walking distance to MRT Station)

This position is open to individuals with a current right to work in Singapore. We regret that we are unable to sponsor work passes.

Job Summary

We are looking for a reliable and service-oriented Administrative Assistant (Office Support – HQ) to support our Singapore headquarters in day-to-day administrative operations, office logistics coordination, and basic HR administration. You will also liaise with international offices and vendors to support cross-border coordination and internal projects.

Key Responsibilities

Office Operations & General Administration

• Manage pantry and stationery inventory; liaise with vendors for timely replenishment

• Coordinate office maintenance, cleanliness, and assist with festive decorations

• Prepare meeting rooms and serve refreshments to guests and senior management when required

• Handle incoming calls, mail, courier deliveries, and meeting logistics

• Manage office access control (e.g., face scan systems)

HR & Administrative Support

• Schedule and coordinate interviews with candidates

• Maintain employee records, update leave tracking, and support onboarding logistics

• Assist in internal training and event administration

• Provide HR administrative support in communication with HQ and overseas teams

• Coordinate activity arrangements for staff events

HQ Projects & International Coordination

• Support the planning and execution of HQ-level internal events or projects

• Communicate with overseas colleagues and external vendors in both English and Mandarin

• Provide timely follow-up and documentation for cross-border admin tasks

Requirements

• Minimum 2 years of experience in office admin or support functions

• Entry-level candidates with a strong service mindset and admin skills are welcome

• Good command of both spoken and written English and Mandarin

• (to liaise with overseas Mandarin-speaking colleagues and local/international vendors)

• Proficient in Microsoft Office (Word, Excel, Outlook); HRIS knowledge is a plus

• Friendly, responsible, detail-oriented, and able to multitask

• Strong interpersonal and communication skills, especially in multi-cultural environments