Administrative Assistant (Office-Based at Woodleigh)

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Underground Utilities Infrastructure seeks a detail-oriented administrative assistant to support project coordination. Responsibilities include preparing reports and tracking inspections for the Service and Maintenance Project, with a focus on accuracy. Opportunities for career growth and skill development are offered, making this an ideal position for proactive individuals looking to contribute to high-impact civil engineering projects.

Benefits

14 days of annual leave with additional leave based on tenure.

Corporate Telecommunication Scheme benefits.

Access to Medical Teleconsultation services.

Comprehensive medical benefits including dental care.

Monthly contributions to Medisave account.

Qualifications

• Minimum ITE Certificate or Diploma in Business Administration or related field.
• At least 1 year of experience as an administrative assistant preferred.
• Detail-oriented and thrives in a dynamic environment.

Responsibilities

• Provide comprehensive administrative support for PUB's Service and Maintenance Project.
• Compile monthly progress reports, ensuring accuracy and including inspection photos.
• Monitor and track monthly claims to ensure timely processing.

Skills

Detail-oriented

Positive attitude

Proactive approach

Education

ITE Certificate, Higher Nitec, or Diploma in Business Administration

Job description

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

• Provide comprehensive administrative support as requested by PUB officers for the Service and Maintenance Project.
• Coordinate with PUB to request and obtain monthly inspection locations (East & North of Singapore).
• Retrieve and extract appurtenance IDs (e.g., valves, hydrants, Geri Plans) from PUB's internal system.
• Compile the monthly progress report, ensuring the inclusion of inspection photos for all appurtenances (before and after).
• Verify the completeness of the progress report, ensuring all photos correspond with the completed work and that no images are missing.
• Prepare and review the claim summary, comparing the current month's claim with the previous months for accuracy.
• Submit the finalized monthly progress report, along with the claim summary, to PUB for verification.
• Follow up on any feedback or comments from PUB regarding the claim documents and make necessary revisions.
• Monitor and track the status of monthly claims with PUB to ensure timely processing.
• Performing other duties or tasks as assigned by the immediate superior or Head of Department (HOD).

QUALIFICATIONS

• Minimum ITE Certificate, Higher Nitec, or Diploma in Business Administration or related field.
• At least 1 year of experience as an administrative assistant or in a similar role preferred.
• Detail-oriented with the ability to thrive in a fast-paced, dynamic environment.
• Positive attitude, eagerness to learn, and a proactive approach.

OTHER INFORMATION

• Work Schedule: 5-day work week.
• The position is office-based at PUB Woodleigh Office.

Employee Benefits

• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Please note that your application will be sent to and reviewed by the direct employer - Ley Choon Constructions and Engineering Pte Ltd