ADMINISTRATIVE ASSISTANT (LINEN)

Kwong Wai Shiu Hospital; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A prominent hospital in Singapore seeks a dedicated individual for linen and uniform management. This role includes maintaining accurate records, overseeing uniform distribution, and coordinating with vendors to ensure efficient operations. Candidates should possess strong attention to detail and experience in administrative functions.

Qualifications

• Experience in administrative roles, particularly in linen or uniform management.
• Proficiency in record-keeping and data management.
• Ability to coordinate with vendors effectively.

Responsibilities

• Manage linen records and ensure accuracy.
• Oversee staff uniform collection and distribution.
• Coordinate with vendors for procurement and inventory.

Skills

Attention to Detail

Record-Keeping

Inventory Management

Communication

Job description

Responsibilities

1. Perform duties related to linen administrative duties, including but not limited to:

• Maintain and track linen records for accuracy and completeness.

• Assist in maintaining standard operating procedures, audit files, and work processes to ensure relevance and accuracy.

• Maintain comprehensive records, including budget and expenses, contract details, inventory assets and linen stock levels.

• Monitor and manage linen attendants’ attendance, leave records and duty rosters.

• Coordinate with vendors and suppliers for linen procurement, delivery schedules, and inventory replenishment.

• Ensure proper documentation and record-keeping for all linen-related transactions.

2. Staff Uniform management

• Oversee the collection, issuance, and return of staff uniforms.

• Maintain an updated inventory of uniforms, ensuring adequate stock levels

• Assist in annual uniform fitting and distribution for new employees.

3. Other Responsibilities

• Handle inquiries and requests related to linen and uniform services.

• Support additional tasks and responsibilities as assigned, adapting to changing operational needs.